What are the responsibilities and job description for the Administrative Assistant position at AutoMak Assembly Inc.?
Job description:
AutoMAK is a leading supplier of vacuum lifting equipment used to install insulated metal roof & siding panels on commercial building projects. We work in partnership with contractors and manufacturers to bring solution driven equipment, which provide increased productivity, and practical safety benefits.
Our family-owned business continues to grow and expand into multiple markets worldwide. Since MAK Groups beginning in 1981 our primary focus is to support our customers by understanding and responding to their specific needs. It is this focus on the end user which has fueled AutoMAK’s growth. Allowing us to become the trusted and respected source of vacuum lifting equipment for commercial roofing & siding markets.
Position Summary
We’re looking for a motivated and detail-oriented Administrative Assistant to support daily operations at our Crown Point, IN headquarters. In this role, you’ll help keep our office running smoothly by managing communication, organizing documentation, and providing reliable support to our management, sales, and service teams.
You’ll handle phone and email correspondence, schedule meetings, maintain records, prepare reports, billing, statements, banking and assist with general office tasks that keep projects on track. If you have a background in administrative support, office coordination, or related roles—and enjoy working in a fast-paced, team-focused environment—we’d love to talk to you.
Key Responsibilities
- Billing: Send monthly customer statements and process online credit card payments
- Contact overdue customers weekly
- Bill Management utilizing expense management software
- Manage internal payments
- Banking: Prepare and lodge bank deposits
- Utilize company software systems including Dext, POR, and Quickbooks Online
- Provide administrative support to office staff, management, and field teams
- Answer phones, respond to emails, and route inquiries to the appropriate personnel
- Maintain calendars, schedule meetings, and coordinate appointments
- Prepare and organize documents, reports, and correspondence
- Assist with data entry, filing, and recordkeeping
- Monitor office supplies and place orders as needed
- Support onboarding tasks and maintain employee file documentation
- Coordinate with internal departments to ensure smooth daily operations
- Assist with basic accounting tasks such as invoice tracking or purchase orders
- Participate in team meetings and training sessions to stay current on company processes and procedures
Required Skills:
- Minimum 3 years of experience in an administrative, office support, or similar role
- Strong written and verbal communication skills
- Excellent attention to detail and organizational ability
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Quickbooks experience (preferred)
- Ability to multitask, prioritize, and work in a fast-paced environment
- Dependable, proactive, and willing to assist wherever needed as part of a close-knit team
Applicable Skills / Experience:
- Administrative Support
- Office Management
- Data Entry
- Scheduling
- Bookkeeping / Accounts Payable
- Construction or Service Industry Office Experience (preferred)
Benefits:
- Paid time off and Holidays
- Monday through Friday
- Job Type: Full-time
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative: 3 years (Required)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Crown Point, IN 46307 (Required)
Work Location: In person
Job Type: Full-time
Pay: $21.00 - $27.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Work Location: In person
Salary : $21 - $27