What are the responsibilities and job description for the Project Administrator position at Electra Link Inc?
Founded in 1985, with offices in Houston, College Station, Dallas, San Antonio, and Austin, Electra Link remains at the forefront of technology. Our professional capabilities range from one network cable drop to turnkey multi-building installations and off-shore rig projects, including full audiovisual systems.
Project Administrator
Austin, TX
Job Overview:
The Project Administrator provides essential administrative support to project teams within the construction industry. They work closely with Project Managers and Estimators to organize, process, and maintain project records from setup to closeout, invoice customers, and provide project support to various departments.
Responsibilities and Duties:
Project Administrator
Austin, TX
Job Overview:
The Project Administrator provides essential administrative support to project teams within the construction industry. They work closely with Project Managers and Estimators to organize, process, and maintain project records from setup to closeout, invoice customers, and provide project support to various departments.
Responsibilities and Duties:
- Gather and process project documentation, including setting up, maintaining, and closing out jobs and work orders in our software solutions.
- Ensure complete and accurate record-keeping on all projects.
- Receive regular updates on project progress for billing and propose adjustments as needed.
- Invoice customers timely and as required by contract, including AIA billing and portal submissions.
- Provide project support across various departments, including, but not limited to, Accounts Payable, Accounts Receivable, and Payroll.
- Support Project Managers in working with employees, customers, vendors, and subcontractors, including obtaining return material authorizations, preparing job cost transfer documentation and per diem requests, reviewing mileage and field expense reports, booking travel arrangements, etc.
- Assist Project Managers and Estimators with processing and tracking change orders and submittals.
- Update job and change order statuses in a timely manner.
- Maintain job site locations and customer records, including tax status.
- Ensure proper taxation of jobs.
- Order office supplies and receive packages/materials, as needed.
- Support other Project Admins as necessary.
- Other duties as assigned.
- Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and Adobe or Bluebeam.
- Excellent communication and writing skills, with the ability to collaborate effectively with diverse project and administrative teams.
- Strong organizational and multitasking abilities with a sense of urgency and the ability to prioritize tasks.
- Ability to maintain confidentiality.
- Be able to work as part of a team and individually.
- High school diploma or GED with eligibility to work in the US.
- Minimum of two (2) years of project administrative experience in construction.
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