Sr. Payroll Specialist

At Elecnor Hawkeye, we prioritize our employees by fostering a collaborative, dynamic environment that enables them to reach their full potential. As a leading company in engineering, construction, and infrastructure, we provide solutions for electrical transmission, substations, gas pipelines, and solar facilities. Our goal is to build essential energy infrastructure while supporting the transition to cleaner energy sources. We have established a strong reputation for delivering affordable and safe services, and we remain committed to ensuring customer satisfaction, protecting the environment, and completing projects on time and within budget. We consistently seek ways to enhance our operations, support ongoing growth, and expand our services across the Northeastern and Mid-Atlantic regions and beyond.

The Senior Payroll Specialist occupies a critical position in ensuring the accurate and efficient processing of payroll for both union and non-union employees. This role is instrumental in fostering collaboration between the Payroll Manager and various departments to address concerns and enhance operational efficiency. By supporting the overall payroll function, the Specialist significantly contributes to the organization's effectiveness. A meticulous attention to detail is essential, as is a strong commitment to compliance with payroll regulations and union agreements.

Responsibilities

• Review, verify, and process weekly payroll for both union and multi-state employees, ensuring compliance with all relevant regulations, CBAs, wages, and tax laws.
• Identify and resolve payroll errors while managing inquiries from employees and management to ensure timely follow-up and resolution.
• Prepare and input weekly payroll data for union and non-union staff, ensuring accurate calculations of deductions, garnishments, 401(k) contributions, Flexible Spending Accounts (FSA), and union payments.
• Process manual checks for urgent situations, such as adjustments, layoffs, or off-cycle requests.
• Manage weekly and monthly union payments, certified payroll documents, and reports to fulfill contractual obligations.
• Handle employee action forms, including updates to W-4 forms, direct deposit enrollments, garnishments, and union deductions.
• Collaborate with Project Managers to promptly review, approve, and validate timecards.
• Complete reports related to union withholdings, prevailing wage requirements, certified payroll, and federal and state tax obligations.
• Process mortgage verifications and respond to third-party requests for employment and income verification.
• Assist the Payroll Manager with special projects focused on process improvement.
• Perform other duties as assigned.

Qualifications

• Associate's degree in Accounting, Finance, or a related field.
• A minimum of five (5) years of advanced payroll experience.
• Knowledge of unionized payroll compliance is a plus.
• In-depth knowledge of federal and state payroll regulations.
• Comprehension of prevailing wage laws, collective bargaining agreements, and tax reporting requirements.
• Proven ability to identify, research, and resolve complex payroll discrepancies.
• High degree of accuracy and attention to detail.
• Strong organizational skills, with a demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills, including the ability to respond professionally to inquiries from employees, managers, and third parties.
• Advanced proficiency in Microsoft Excel, along with experience using payroll systems and software.
• Familiarity with ViewPoint or Vista software is a plus.

Work Environment & Hazards

• Standard office environment with minimal to no travel requirements.
• This role is in-person and may occasionally require work beyond standard business hours.

Special Physical Demands

• Lifting/Moving: Must be able to lift and move up to 15lbs.
• Sedentary Work: Ability to remain in a seated or standing position at a workstation for extended periods while performing computer-based and administrative tasks.

Work Contact Group

• Significant contact with HR, field staff, as well as operations and all internal departments across Elecnor Hawkeye LLC.
• Regular contact with Finance, IT, Legal, Labor Relations (as applicable), and union representatives.

Elecnor Hawkeye provides a comprehensive benefits package designed to ensure both your physical health and financial security, as well as that of your dependents. Some of the benefits we offer include robust health insurance options, retirement plans, and wellness programs designed to enhance your overall well-being. At Elecnor Hawkeye, we are dedicated to helping our employees prioritize their health and financial future while achieving these important goals.

Elecnor Hawkeye USA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.