Records Management Specialist

Company Overview

ELCO Mutual Life and Annuity has been dedicated to serving its policyowners since 1946, focusing on unique solutions tailored for the senior market. Our commitment to prioritizing service and the human element is reflected in our team’s drive to assist clients and the innovative products we offer.

Records Management Specialist

Department: Records Management

Reports to: AVP of Operations

Job Type: Full-Time

FLSA status: Non-Exempt

ELCO’s Expectations For All Employees

As an ELCO employee you will be responsible for understanding, practicing, and promoting ELCO’s Purpose Statement.

ELCO will cultivate, nurture, and enhance long standing relationships with insurance professionals and policyholders by being a trusted partner providing tailored solutions to achieve financial goals.

Position Summary

The candidate that we are looking for must be willing to learn new technologies, be detail oriented and dependable. You will organize paperwork according to an efficient filing system and digitalize all important documents and be responsible for shipping out documents both digitally and by USPS, FedEx and UPS. He/she must be able to be flexible, consistent and reliable in a supportive role while performing tasks that allow staff members to effectively perform their jobs. This position cannot be performed remotely.

Job Responsibilities:

• Scan incoming mail and label appropriately to the proper department
• Open, sort and route incoming mail to the proper individuals
• Participate as a team member in problem resolution and projects supporting continuous process improvement
• Outgoing mail preparation including the use of a postage machine and a folder stuffer machine
• Processes outgoing mail both digitally and by USPS, FedEx and UPS by exacting standards
• Participate as a team member in problem resolution and projects supporting continuous process improvement
• Assist in peer development
• Written documentation of procedures, as needed
• Maintain postal machine and account which includes maintenance and the ordering of supplies
• Assist in inventory tracking
• Assist with incoming deliveries
• Facilities duties such as: stocking and taking care of breakrooms, scheduling building inspections and contacting contractors when service is needed, formulating a maintenance calendar and other duties
• Perform inspection of the premises and ensure that any hazardous conditions are immediately reported for follow up
• This position is 100% on-site

Success Factors:

• Attention to detail
• Reliable team player
• Ability to respond urgently to requests
• Ability to learn new software, as needed
• Able to work independently with minimal supervision
• Able to perform in a fast-paced environment with an eagerness to learn
• Time management and organizational skills

Qualifications:

• High school diploma or equivalent is required
• Good computer skills and experience with a records management system
• 1-year related experience, preferred
• Must have basic PC computer skills
• Demonstrated proficiency in reading, writing in English

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

*Physical demands: Constant use of both hands, arms reaching handling/ grasping/fingering while keyboarding, using phone, calculator, and other office equipment, writing instructions, filing and performing other administrative duties. Employee must occasionally lift and/or move up to 60 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

*Work Environment: The noise level in the work environment is usually minimal.

Benefits:

• Competitive Pay
• Company contributions towards employee and dependent health, dental and life insurance plans
• Paid Time Off
• 401K Contribution
• Tuition Assistance
• 37-hour work week, off at 1:00 on Fridays

If you are ready to contribute your skills in a supportive environment that values service, we invite you to apply today and become part of the ELCO family!

Job Type: Full-time

Pay: $20.79 - $21.83 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• office administrative: 1 year (Preferred)

Ability to Commute:

• Lake Bluff, IL 60044 (Required)

Work Location: In person

Salary : $21 - $22