What are the responsibilities and job description for the Assistant Project Manager position at Elanden Advisors?
Assistant Project Manager – Construction
About the Role
A leading privately held real estate owner and developer in New York City is seeking a detail-oriented Assistant Project Manager to support construction projects from substantial completion through final Certificate of Occupancy.
The ideal candidate has a strong understanding of NYC construction closeout requirements, can confidently interpret construction drawings and contracts, and is highly organized and proactive in coordinating with project teams to ensure all inspections, sign-offs, and outstanding items are completed on schedule.
Key Responsibilities
- Support construction project closeout from substantial completion through final Certificate of Occupancy.
- Track and secure all required Technical Reports (TRs), inspections, and sign-offs.
- Coordinate with expediters, engineers, special inspection agencies, and contractors to resolve outstanding items and keep projects on schedule.
- Review and interpret construction drawings and specifications to ensure work aligns with design and code requirements.
- Review contracts and scopes of work to confirm closeout responsibilities and requirements.
- Maintain organized tracking spreadsheets for closeout items, documentation, and deadlines.
- Proactively identify potential issues and resolve outstanding items before they delay project completion.
- Provide regular updates to Project Managers and leadership regarding progress, risks, and next steps.
Qualifications
- Strong ability to read and interpret construction drawings, specifications, contracts, and scopes of work.
- Working knowledge of NYC construction closeout requirements, including Technical Reports (TRs), inspections, and sign-offs.
- Experience coordinating with expediters, engineers, and special inspection agencies to obtain final Certificates of Occupancy.
- Advanced proficiency in Microsoft Excel, Word, and Project.
- Strong organizational skills and the ability to effectively track multiple tasks and deadlines.
- Proactive, detail-oriented approach with the ability to anticipate next steps and keep projects moving independently.
Preferred Qualifications
- Experience with multifamily or mixed-use construction projects in New York City.
- Familiarity with NYC Department of Buildings filings and processes.