What are the responsibilities and job description for the Executive Admin Assistant position at ektello?
Administrative Assistant
Location: [Plano, TX Onsite]
Position Type: 12 month contract to (hire multi-extension capability)
Rate: 37.00 /hr. W2
Position Summary
We are seeking an organized, proactive, and collaborative Administrative Assistant to provide high-level administrative, operational, and clerical support to our team. In this role, you will act as a central information and communication manager for the office—conducting research, handling information requests, and ensuring daily operations run seamlessly.
This is an excellent opportunity for a motivated professional or recent college graduate looking to apply their strong work ethic and positive attitude within a fast-paced, collaborative corporate environment.
Key Responsibilities
Location: [Plano, TX Onsite]
Position Type: 12 month contract to (hire multi-extension capability)
Rate: 37.00 /hr. W2
Position Summary
We are seeking an organized, proactive, and collaborative Administrative Assistant to provide high-level administrative, operational, and clerical support to our team. In this role, you will act as a central information and communication manager for the office—conducting research, handling information requests, and ensuring daily operations run seamlessly.
This is an excellent opportunity for a motivated professional or recent college graduate looking to apply their strong work ethic and positive attitude within a fast-paced, collaborative corporate environment.
Key Responsibilities
- Communication & Information Management: Perform professional word processing, research data, and prepare clear internal memos, status reports, correspondence, contracts, and presentations.
- Meeting & Travel Logistics: Schedule and plan meetings, manage complex calendars, book conference rooms, arrange travel/accommodations, and set up daily or weekly recurring video conference calls for the management team.
- Budget & Expense Coordination: Prepare expense reports, coordinate team budgets (including travel and entertainment expenses), and assist with the reconciliation and tracking of budget items.
- Office & Event Operations: Handle day-to-day office support duties including mailings, shipping/packaging, copying, printing, space planning, and maintaining office equipment. Assist with event planning, including scheduling, catering coordination, setup, and breakdown.
- Inventory & Asset Tracking: Place inventory requests for devices and hardware as needed. Assist with ordering, tracking, and coordinating new-hire equipment to ensure timely delivery.
- Technical Proficiency: Expert knowledge of the basic Windows OS environment and standard Microsoft Office programs (Word, PowerPoint, and Excel for data tracking and spreadsheet management).
- Communication Skills: Exceptional verbal and written communication skills with experience researching information and packaging it clearly for team visibility.
- Administrative Execution: Proven experience managing office logistics, tracking details, and maintaining organized workflows.
- Strong Work Ethic: A high level of accountability, integrity, and pride in delivering accurate, high-quality work.
- Collaborative Spirit: A team-first mindset with a willingness to jump in and support teammates on various tasks.
- Positive Attitude: An enthusiastic, solution-oriented approach to daily tasks and a welcoming demeanor as an office communication lead.
- Bachelor’s Degree is required (Preference given to recent college graduates eager to grow within a corporate setting).
- 2 years of directly related administrative or office support experience (internship experience will be considered).