What are the responsibilities and job description for the HR Coordinator position at Eihab Human Services?
Job Title: Human Resources Coordinator
Department: Human Resources
Reports to: Director of Human Resources
Position Type: Full-Time, Exempt
We are seeking a highly motivated, customer service–oriented Human Resources Coordinator to join our dynamic HR team. The ideal candidate is a multi-tasker with excellent communication skills who can thrive in a fast-paced environment. This role plays a critical part in supporting the full spectrum of HR operations—from recruitment and onboarding to maintaining employee records and assisting with department-wide projects.
- Support the full-cycle recruitment and hiring process, including resume review, candidate sourcing, phone screening, and interview coordination
- Conduct preliminary interviews and assess candidates’ qualifications
- Enter new hire data into the HRIS system and maintain applicant tracking logs
- Complete reference checks, employment verifications, and background screenings
- Communicate job details, responsibilities, and benefits to applicants
- Ensure I-9 verification compliance for all staff
- Conduct new hire orientations and manage onboarding processes
- Maintain accurate and up-to-date employee records and files
- Assist in managing employee relations issues and grievances
- Process personnel actions such as hires, promotions, terminations, and salary changes
- Create ID badges, process license checks in the NJMVC CAIR system
- Organize HR meetings, job fairs, events, and internal campaigns
- Send "Thanks but No Thanks" (TBNT) letters to applicants
- Provide employment verification letters upon request
- Respond to internal and external HR-related inquiries
- Assist with special HR projects as assigned by the HR Director
- Stay informed about the latest HR trends and best practices
- Minimum of 1 year of administrative experience (HR or office-based preferred)
- Associate’s degree preferred; equivalent combination of education and experience will be considered
- Strong interpersonal and communication skills, both verbal and written
- Detail-oriented with strong organizational and time management skills
- Ability to handle sensitive information with the highest level of confidentiality
- Experience with recruitment processes and conducting interviews
- Comfortable working under pressure and meeting tight deadlines
- Proficiency in MS Office (Word, Excel, Outlook) and general computer literacy
- Experience with HRIS and applicant tracking systems is a plus
Why Join Us?
You’ll be part of a supportive HR team that values growth, collaboration, and service excellence. This is a great opportunity to deepen your HR knowledge and gain hands-on experience across multiple areas of the human resources function.
