Sales Manager Coordinator

Sales Manager Coordinator

Lancaster, PA

PSC EHC Acquisition LLC / EHC Associates

About Us

PSC EHC Acquisition LLC is a full-service environmental consulting and contracting organization serving commercial, industrial, institutional, government, and residential clients throughout Pennsylvania and the Mid-Atlantic region.

Through our divisions — EHC Associates, Ecoservices LLC, and Penoco Inc. — we provide comprehensive environmental and specialty contracting services including asbestos abatement, lead abatement, mold remediation, selective demolition, environmental consulting, AHERA management planning, industrial cleaning, duct cleaning, and environmental emergency response.

Our team manages projects ranging from residential remediation work to large-scale public bidding, school district, municipal, healthcare, industrial, and commercial projects requiring strict regulatory compliance, detailed documentation, and coordination between clients, contractors, consultants, regulatory agencies, and internal operations teams.

We are seeking a highly organized and detail-oriented Sales Manager Coordinator to support our Sales Managers, Operations Team, and Accounting Department throughout all phases of environmental remediation, consulting, demolition, and construction-related projects.

Position Summary

The Sales Manager Coordinator serves as the administrative and project coordination backbone of the organization. Working directly with the Sales Managers, who oversee estimating and project management responsibilities, this position supports all phases of environmental remediation, consulting, demolition, and construction-related projects from contract award through final project closeout.

This position works directly with the Sales Managers, who oversee estimating and project management responsibilities, as well as the Operations and Accounting teams, to coordinate environmental remediation, consulting, demolition, and construction-related projects from contract award through final project closeout.

The Sales Manager Coordinator is responsible for project startup, scheduling, contract administration, permitting, regulatory notifications, client communication, subcontractor coordination, billing administration, AIA billing support, compliance documentation, and project closeout activities.

This role requires a highly organized professional with strong construction project administration experience who can effectively manage multiple projects, deadlines, and stakeholders simultaneously while supporting the project management process from start to finish.

Essential Responsibilities

Project Coordination & Project Management Support

• Provide direct administrative and project coordination support to Sales Managers responsible for estimating and project management activities.
• Coordinate project startup activities following contract award.
• Maintain project schedules, milestone tracking, startup requirements, and closeout activities.
• Prepare and distribute project startup documentation and project communication packages.
• Track project progress and communicate project status updates to internal stakeholders.
• Coordinate project-related communication between clients, subcontractors, field personnel, consultants, regulatory agencies, and company leadership.
• Assist with change order administration, project documentation management, and project closeout activities.
• Support multiple projects simultaneously while ensuring deadlines and project requirements are met.
• Review and maintain contracts, subcontracts, proposals, specifications, scopes of work, permits, bid documents, and project records.
• Assist with public bidding processes, bid package preparation, contractor communications, addenda, and project correspondence.
• Coordinate subcontractor agreements, certificates of insurance, bonds, and compliance documentation.
• Track contract requirements and ensure documentation is received and maintained.
• Maintain accurate electronic and physical project files throughout the project lifecycle.
• Assist with project closeout documentation and final project deliverables.

Environmental Compliance, Permitting & Notifications

• Prepare and submit permit applications and regulatory notifications.
• Coordinate asbestos, lead, mold remediation, demolition, and environmental consulting project documentation.
• Track permit approvals, notification deadlines, and regulatory requirements.
• Support AHERA management plan administration and school district compliance projects.
• Maintain environmental compliance records and project documentation.
• Coordinate documentation required by municipalities, regulatory agencies, consultants, and clients.

Billing & Contract Administration

• Create and maintain project estimates and invoices within QuickBooks.
• Coordinate project billing schedules and invoicing requirements.
• Prepare, track, and submit AIA billing documentation, Schedule of Values (SOVs), Pay Applications, progress billings, retainage tracking, and construction draw requests.
• Support project accounting activities and accounts receivable follow-up.
• Coordinate billing through construction management platforms including Procore, GCPay, Trimble Pay, CBRE, Ariba, Unimarket, and similar systems.
• Assist with collections and project payment follow-up activities.

Client & Customer Support

• Serve as a professional point of contact for clients and project stakeholders.
• Conduct project scheduling calls, confirmation calls, project follow-ups, and customer satisfaction outreach.
• Coordinate project communications throughout the project lifecycle.
• Assist with resolving project-related administrative issues and documentation requests.

Required Qualifications

• Minimum 3 years of experience in construction administration, project coordination, project management support, architectural administration, engineering administration, environmental consulting administration, or related field.
• Previous experience supporting multiple projects simultaneously in a deadline-driven environment.
• Strong organizational, communication, and time-management skills.
• Exceptional attention to detail and documentation accuracy.
• Ability to prioritize competing deadlines while maintaining a high level of professionalism.

Required Industry Experience

• Candidates must possess prior experience in one or more of the following industries:
• Construction
• General Contracting
• Environmental Remediation
• Environmental Consulting
• Architecture
• Engineering
• Demolition
• Restoration
• Specialty Contracting

Required Technical Skills

• Microsoft Office Suite (Word, Excel, Outlook), Google Workspace / Gmail, Document Management Systems & Adobe Acrobat

Preferred Administration Experience

• AIA Billing
• Schedule of Values (SOVs)
• Pay Applications
• Progress Billing
• Retainage Tracking
• Construction Draw Processes
• Contract Administration
• Project Documentation Management

Preferred Software Experience

• QuickBooks
• FieldFlo
• Hubspot
• Procore
• GCPay
• Trimble Pay
• Ariba
• Construction Management Software Platforms

Compensation & Benefits

• $55,000 - $65,000 annually, based on experience
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Professional Development Opportunities
• Stable, Growing Environmental Services Organization

Join a team where your organizational skills, construction administration experience, and project coordination expertise directly contribute to the successful delivery of environmental remediation, consulting, demolition, and specialty contracting projects throughout the Mid-Atlantic region.