Invoice Analyst

Title: Invoice Analyst

Location: New York, NY

About Us

HFDF (Hematian Family Duty Free) is a subsidiary of Effy Jewelry and a leading onboard retail concessionaire operating across 20 cruise ships. From everyday essentials to preloved luxury timepieces, HFDF delivers a curated, full-spectrum shopping experience at sea — meeting passengers wherever they are, whether they need a bottle of Tylenol or a pre-owned Rolex. As a high-volume, multi-category retailer operating in a unique and dynamic environment, HFDF combines the operational complexity of shipboard commerce with the brand standards and strategic ambition of the Effy family of businesses.

Position Summary

The Invoice Analyst plays a critical role in HFDF’s financial accuracy and inventory integrity by ensuring that all incoming invoices are thoroughly reviewed and validated against receiving and purchasing records prior to payment. Sitting within the Asset Protection department, this role serves as a key control point — identifying discrepancies, determining resolution paths, and driving accountability across vendor relationships.

Key Responsibilities

Invoice Review & Verification

• Review and validate all incoming vendor and supplier invoices for accuracy, completeness, and alignment with agreed-upon pricing and terms
• Cross-reference invoices against purchase orders, receiving records, and delivery documentation to confirm goods were received as billed
• Identify discrepancies such as short-shipments, overcharges, or unauthorized charges, and determine appropriate resolution paths
• Manage and track invoice statuses, discrepancies, and resolutions with a high level of organization and accountability

Cross-Departmental Coordination

• Partner with Accounting to ensure invoices are approved and processed accurately and in a timely manner
• Work closely with Operations and Logistics to reconcile receiving records and resolve shipment-related discrepancies
• Coordinate with Merchandising to confirm product details and pricing accuracy
• Escalate complex or unresolved issues to Asset Protection leadership as needed

Vendor Communication

• Serve as a point of contact for vendors regarding invoice discrepancies, corrections, and documentation requests
• Drive follow-up on outstanding issues, including credit memos and revised invoices, to ensure timely resolution

Reporting & Documentation

• Prepare and maintain reports on invoice discrepancies, open items, and resolution timelines
• Identify recurring discrepancies and share insights to improve accuracy and reduce future issues
• Maintain accurate records within ERP and accounting systems
• Provide documentation and reconciliation details for audit requests

Qualifications

• 2–4 years of experience in invoice processing, accounts payable, or a related finance/operations role
• Strong attention to detail with the ability to identify and resolve discrepancies
• Proficiency in Microsoft Excel and experience working within ERP or accounting systems
• Ability to manage multiple priorities and exercise sound judgment in a fast-paced environment
• Strong communication skills for cross-functional and vendor interactions

Salary Range:

$55,000 – $65,000 annually, depending on experience and qualifications.

Candidates must have valid work authorization for the U.S. at the time of application and throughout employment; we are not able to sponsor visas.

Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.