Business Coordinator

Title: Business Coordinator – Creative & Brand Strategy

Location: NYC Headquarter, Full time (Onsite)

Reports To: Vice President, Creative & Brand Strategy

Company: Effy Jewelry

Salary: $50,000 - $60,000

About Us

Effy Jewelry, a premier name in fine jewelry, is known for its distinctive, bold, and colorful designs. With over 150 boutiques worldwide, Effy Jewelry offers a unique and vibrant shopping experience to its clientele, underpinned by a commitment to excellence and innovation in jewelry design. Founded over four decades ago, our family-owned company continues to combine old-world craftsmanship with modern artistry, creating timeless pieces that celebrate individuality.

About the Role

We are seeking a highly organized and proactive Business Coordinator to support the Vice President of Creative & Brand Strategy. This role serves as a critical support role to the VP, ensuring priorities are advanced and the creative, marketing, social, PR, and brand strategy teams are working in alignment. The ideal candidate is resourceful, detail-oriented, and comfortable working across creative and business functions in a fast-paced luxury jewelry environment.

Key Responsibilities

Executive Support

• Act as the primary assistant to the VP of Creative & Brand Strategy, managing calendars, priorities, correspondence, and follow-ups.
• Anticipate needs, prepare briefing materials, and ensure the VP is equipped for meetings and presentations.
• Coordinate with internal leaders and external partners to support the VP’s agenda.

Business & Team Coordination

• Support cross-functional alignment between creative, marketing, social, PR, and brand strategy teams.
• Maintain department workflows, status trackers, and organizational tools, ensuring visibility of key initiatives.
• Organize and manage files, decks, and project documentation for easy access and consistency.

Brand & Marketing Support

• Assist with preparation of brand decks, presentations, and strategic documents.
• Conduct light research on market trends, competitors, and cultural insights to inform strategic initiatives.
• Support brand guideline adherence across teams and external partners.
• Facilitate the planning of marketing campaigns and strategic initiatives.

Communications

• Draft internal and external communications, including recap notes, follow-ups, and summary briefs.
• Coordinate information flow between the VP and leadership, ensuring clarity and timeliness.
• When needed, help coordinate approvals and consolidate feedback from leadership across design, copy, creative production.

Qualifications

• Bachelor’s degree in Business, Marketing, Communications, or related field.
• 2–4 years of experience in executive support, business coordination or related function (luxury, fashion, or jewelry experience a plus).
• Strong organizational and multitasking skills with a proven ability to meet deadlines.
• Excellent written and verbal communication skills; strong presentation preparation skills.
• Adept at creating polished presentation and reports.
• Highly detail-oriented, proactive and resourceful.
• Proactive, resourceful, and able to anticipate needs in a fast-paced environment.
• Familiarity with productivity and collaboration tools (Microsoft Office, Google Workspace, Asana).
• Experience using design tools like Adobe Creative Suite and Figma a plus.
• Passion for luxury, fashion, or fine jewelry with an eye for aesthetics and brand storytelling.

Success Traits

• Operates with discretion and professionalism.
• Acts as a connector and facilitator across cross functional team and multiple moving pieces.
• Excels at balancing administrative precision with strategic awareness.
• Thrives in dynamic, evolving environments.
• Balances creativity with business practicality

Why join us?

This is a unique opportunity to work at the heart of a growing fine jewelry brand. You’ll gain direct exposure to high-level brand building, creative development, and marketing strategy; while learning firsthand from senior leadership in the luxury space.

Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.