What are the responsibilities and job description for the Operations Assistant position at Effingham County (IL) Chamber?
Are you organized, people-focused, and energized by a fast-paced environment? The Effingham County Chamber of Commerce is looking for a detail-oriented and self-motivated Office & Operations Coordinator to help keep our office—and our member experience—running smoothly.
This role is at the heart of our daily operations, supporting members, coordinating office systems, and helping bring Chamber events and initiatives to life..
What You’ll Do
- Serve as the first point of contact for members and visitors, providing exceptional customer service
- Support daily office operations including phones, front desk, and general communication
- Coordinate office systems, supplies, and vendor relationships (maintenance, janitorial, etc.)
- Assist with membership database management, reporting, and monthly renewals
- Handle accounts receivable and payable, invoicing, and financial record support
- Prepare materials and assist with Chamber meetings, programs, and events
- Manage incoming/outgoing mail and maintain accurate member records
- Run local errands and support day-to-day operational needs
- Assist with special projects and additional responsibilities as assigned
What We’re Looking For
- Strong organizational skills with attention to detail
- Excellent communication and customer service skills
- Ability to manage multiple priorities in a fast-paced environment
- Self-starter with a positive, team-oriented mindset
- Comfortable interacting with a wide range of professionals and industries
- Proficiency in Microsoft Office (QuickBooks experience is a plus)
Qualifications
- High school diploma required; associate’s or bachelor’s degree preferred
- Previous administrative or customer service experience
- Valid driver’s license
Position Details
- Part-time, in-office position (Effingham, IL)
- Occasional evenings and weekends required for Chamber events
- Must be able to lift up to 40 lbs and perform a mix of sitting, standing, and light physical activity
Why Join the Chamber?
You’ll be part of a small but dynamic team that plays a big role in supporting local businesses and shaping the Effingham community. No two days are the same—and your work will directly impact our members and events.
If you’re someone who loves organization, people, and making things happen behind the scenes—we’d love to hear from you!