Admin Support / Mail and File Management

Position Summary

The Admin Support / Mail & File Management specialist is responsible for managing incoming and outgoing mail, packages, faxes, copier workrooms, and mail room operations throughout USTDA offices. The role also provides receptionist backup coverage and administrative support. Secret clearance required.

Key Duties & Responsibilities:

• Process and log incoming mail and packages
• Verify correspondence attachments and resolve discrepancies
• Distribute mail following agency guidelines
• Manage incoming faxes and electronic correspondence
• Monitor agency email accounts
• Deliver outgoing mail and packages
• Maintain mail room and copier/workroom supply inventory
• Notify administration of equipment or supply issues
• Provide receptionist backup coverage
• Support conference room setup and cleanup
• Perform filing, data entry, and customer service tasks
  
  

Minimum Qualifications:

• High school diploma required; higher education preferred
• 13 years of professional office experience
• Active or obtainable Secret clearance
• Proficiency with office software and equipment
  
  

Preferred Qualifications:

• Associate’s or bachelor’s degree
• Federal mail room experience
• Familiarity with FedEx, UPS, and USPS coordination
• Experience in federal or diplomatic office settings
• Professional receptionist experience
  
  

Job Location:

On-site at the United States Trade and Development Agency in Arlington, Virginia.