Administrative Assistant Edward Little High School Year Round

High School Administrative Assistant – Job Description Year Round Position Summary: The High School Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the school office. This role serves as a key point of contact for students, staff, families, and the public, maintaining a professional, welcoming, and organized environment. Essential Duties and Responsibilities: *Serves as the primary receptionist for the high school office; greet visitors in a friendly manner and respond to inquiries in person, by phone, and via email with professionalism and confidentiality *Provide administrative support to the administrative team and school staff *Maintain student records, attendance, and confidential files in accordance with state and district policies *Manage daily attendance, including tracking absences, tardiness, truancy, and early dismissals *Prepare correspondence, reports, and school communications *Coordinate office operations, including scheduling appointments, meetings, and events *Maintain calendars and assist with building logistics and event coordination *Ensure compliance with applicable policies, procedures, and confidentiality requirements (FERPA) *Perform other duties as assigned by the administrative team or designee Qualifications: *High school diploma required; associate’s or bachelor’s degree preferred *Prior experience in an office or school setting preferred *Ability to work as a team with strong interpersonal skills *Strong organizational and communication skills *Proficiency in office software (e.g., Google Workspace, Microsoft Office) *Ability to manage multiple tasks and maintain attention to detail *Ability to maintain confidentiality and exercise sound judgment *Experience with student information systems (e.g., PowerSchool) preferred *A positive, professional demeanor Work Environment: Fast-paced school office environment with frequent interruptions Regular interaction with students, staff, families, and the public Physical Requirements: Ability to sit, stand, and move about the office for extended periods Occasional lifting of light to moderate office materials Excellent Benefits: Anthem Health insruance Single 87% paid, 20 vacation days, 16 sick days, 5 Earned Paid Leave days. Maine State Retirement option ( PLD plan)