Legal Secretary/Paralegal

Job Summary
A busy solo attorney is seeking a highly organized, detail-oriented Legal Secretary / Legal Assistant (75% Remote) to provide direct support across a focused range of practice areas, including real estate transactions, probate and estate matters, business law, civil litigation, and general client support. This is not a large-firm position — you will be working one-on-one with the attorney to ensure smooth operations, timely filings, and consistent communication with clients, courts, and title companies.

The ideal candidate must be reliable, tech-savvy, and capable of working independently while maintaining excellent turnaround times. Strong writing, organization, and digital file-management skills are essential.

Duties

• Manage calendars, deadlines, hearing dates, client meetings, and scheduling needs.
• Draft, review, and edit legal documents including letters, pleadings, motions, contracts, probate forms, deeds, and correspondence.
• Organize digital files, maintain project folders, and assist with legal document indexing and workflow management.
• Assist with client communication, including intake, follow-up emails, information requests, and document coordination.
• Handle phone calls professionally and maintain accurate records of communications.
• Prepare filing packets for courts, register of deeds offices, and e-filing systems.
• Track project tasks, deadlines, and deliverables using a structured digital workflow.
• Assist with factual research, form preparation, and case file organization (no Westlaw/Lexis required unless preferred).
• Maintain confidentiality and ensure strict accuracy in all work.
• Occasionally attend in-person days at the office to help assemble files, scan documents, or assist with signing appointments.

Qualifications

• Prior experience as a legal secretary, legal assistant, or paralegal is strongly preferred.
• Familiarity with real estate, probate, estate planning, or civil litigation is a significant advantage.
• Excellent writing and proofreading skills.
• Ability to draft from templates and learn the attorney’s writing style and formatting standards.
• Strong organizational skills with the ability to manage multiple active matters at once.
• Comfortable with Microsoft Word, PDF markup, email management, and digital file organization.
• Able to work independently with minimal supervision while maintaining consistent communication.
• Must reside in Muskegon, Ottawa, or Oceana County and be available to come into the office occasionally.
• High level of professionalism, discretion, and reliability.
• Paralegal or legal administrative experience in a small-firm or solo practice environment is ideal, but not required if skills are strong.

Pay: $20.00 - $35.00 per hour

Expected hours: 20.0 – 30.0 per week

People with a criminal record are encouraged to apply

Application Question(s):

• Describe how you stay organized and ensure accuracy when working independently with multiple tasks.

Describe any experience in a small law firm or solo practice.

What legal documents have you drafted (letters, pleadings, deeds, probate forms, etc.)?

How comfortable are you with Word, PDFs, email, and digital file organization?

What hourly rate are you seeking?

11. Have you ever worked with a lawyer who uses a digital project management workflow (projects, tags, documents, deadlines, and structured tasks)? If so, describe your experience.

12. What hourly rate or salary range are you seeking for this role?

Education:

• Associate (Preferred)

Experience:

• Law office: 3 years (Required)

Work Location: Hybrid remote in Muskegon, MI 49444

Salary : $20 - $35