Secretary

SUMMARY OF POSITION FUNCTION: 

Performs complex administrative tasks and provides administrative support to a department head and/or manager. Creates links between students, and employers to ensure the successful delivery of work based learning opportunities.

MAJOR DUTIES AND RESPONSIBILITIES: 

• Types business letters, memorandums, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Establishes and maintains confidential files and records.
• Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items.
• Operates office machines and instructs others in the operation of same.
• Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to.
• Manages work-based learning (WBL) activities, including coordination of student transportation to off-center work sites, documentation of work-based competency achievement, and evaluations related to student/employee training.
• Ensures all testing/vocational criteria have been met prior to student's entry into WBL.
• Participates in employer-sponsored community activities.
• Plans and coordinates activities to bring together employers, educators, students and center staff to ensure the success of the WBL program.
• Generates work site opportunities that best match the training capabilities an needs of trainees with employers' requirements.
• Maintains contacts with WBL sites to assist student adjustment to the work site.

SKILLS/COMPETENCIES:

• Ability to generate standard business letters, forms, contracts, proposals, presentations, etc.  Strong understanding of and ability to use internet search engines
• Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills
• Ability to establish linkages with employers, unions and community agencies.
• Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. 
• Demonstrated working knowledge of the targeted job markets, area employers, community agencies, etc.

EDUCATION REQUIREMENTS:

• High School Diploma or equivalent.

EXPERIENCE:

• One or more years work-related experience.  Experience working with youth.  Sales experience a plus.

OTHER:

• Must possess a valid Driver’s License with an acceptable driving record.  

ADA REQUIREMENTS:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.  However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company.  

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

PHYSICAL ACTIVITIES:

·         Reading, writing and communicating fluently in English

·         Hearing and speaking to express ideas and/or exchange information in person or over the telephone

·         Seeing to read labels, posters, documents, PC screens, etc.

·         Sitting, standing, moving about or walking for occasional or frequent periods of time

·         Dexterity of hands and fingers to operate a computer keyboard and other office equipment

·         Kneeling, bending at the waist, stooping and reaching overhead

·         Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects 

WORKING CONDITIONS: 

·         Campus and general office setting

·         Indoor and outdoor environment