Secretary

This job was posted by https://www.vermontjoblink.com : For more

information, please see: https://www.vermontjoblink.com/jobs/1334457

Performs a wide variety of complex and responsible administrative duties

for the Center Director.Acts as liaison between the Center Director and

department staff.

Major Duties And Responsibilities

• Types business letters, memorandums, reports, charts, etc. on a
  
  

personal computer.

• Composes and prepares routine correspondence for signature.
• Receives, reviews and verifies documents, records and forms for
  
  

accuracy, completeness and compliance.

• Gathers, reviews and compiles information and prepares accurate and
  
  

comprehensive reports.

• Establishes and maintains confidential files and records.
• Maintains calendar and schedules appointments; sends/receives
  
  

incoming and outgoing mail and faxes; and follow-ups on dates for

action items.

• Attends departmental meetings; takes notes and prepares/distributes
  
  

meeting minutes.

• Screens phone calls and greet visitors.
• Arrange, coordinate and format all center plans and reports to
  
  

ensure accuracy and consistency within the document.

• Ensures that all center plans, COPs and SOPs are correct,
  
  

consistently reviewed/updated and submitted in a timely manner.

• Operates as Chair of OMS meetings; responsible for the training of
  
  

OMS team members, analyzing OMS information, reviewing CIS and JCRL

Reports on a daily basis.

• Conduct monthly analysis of student employee separations,
  
  

identifying trends and upcoming projection needs.

• Conduct quarterly all staff training on to review OMS,CIS and JCRL
  
  

Reports.

• Consistently monitor the centers outstanding SIRs as well as
  
  

maintaining a SIR log to ensure follow-up is consistent and within

the appropriate time frame.

• Follow-up with members of the Senior Management Team on action
  
  

items, deliverables and other miscellaneous information. Ensure that

all necessary correspondence and requested information are completed

in a timely manner.

• Arranges, coordinates and formats all departmental corrective action
  
  

plans when plans are required.