Secretary

This job was posted by https://www.vermontjoblink.com : For more

information, please see: https://www.vermontjoblink.com/jobs/1402639

Northlands Job Corps is seeking an organized and detail-oriented

Secretary to provide complex administrative support to the Center

Director. This position serves as a liaison between the Center Director,

senior management, and department staff while coordinating

correspondence, reports, meetings, records, and follow-up activities.

The Secretary handles sensitive and confidential information and helps

ensure that center plans, reports, procedures, and required submissions

are accurate, consistent, and completed on time.

### Essential Duties {#essential-duties section-id="f7qkle" data-start="563" end="583"}

• Prepare business letters, memoranda, reports, charts, presentations,
  
  

and other documents.

• Compose routine correspondence for review and signature.
• Receive, review, and verify documents, records, and forms for
  
  

accuracy, completeness, and compliance with established

requirements.

• Gather, review, and compile information to prepare accurate and
  
  

comprehensive reports.

• Establish and maintain confidential files and records.
• Manage the Center Directors calendar, schedule appointments, and
  
  

track deadlines and action items.

• Process incoming and outgoing mail, email, faxes, and other
  
  

correspondence.

• Attend departmental meetings, take notes, and prepare and distribute
  
  

meeting minutes.

• Screen telephone calls and greet visitors professionally.
• Coordinate and format center plans, reports, and other documents to
  
  

ensure accuracy, consistency, and timely submission.

• Ensure that center plans, Center Operating Procedures, and Standard
  
  

Operating Procedures are regularly reviewed, updated, and submitted

as required.

• Chair Outcome Measurement System meetings and coordinate training
  
  

for OMS team members.

• Review and analyze OMS information and relevant CIS and JCRL
  
  

reports.

• Conduct monthly analyses of student and employee separations to
  
  

identify trends and anticipate future needs.

• Provide quarterly staff training related to OMS, CIS, and JCRL
  
  

reports.

• Monitor outstanding Serious Incident Reports and maintain an
  
  

accurate SIR tracking log to ensure timely and consistent follow-up.

• Follow up with members of the Senior Management Team regarding
  
  

action items, deliverables, correspondence, and requested

information.

• Coordinate and format departmental corrective-action plans when
  
  

required.

• Maintain effective communication among the Center Director, senior
  
  

management, department staff, and other stakeholders.

This job description is not intended to be all-inclusive. The employee

may perform other related duties as needed to support the ongoing needs

of the organization.

### Skills and Competencies {#skills-and-competencies section-id="1ydoz2w" data-start="2598" end="2625"}

Strong organizational and time-management skills.

Ability to manage multiple tasks, priorities, and deadlines.

Ability to prepare professional business letters, forms, contracts,

proposals, presentations, reports, and other documents.

Excellent written and verbal communication skills.

Strong interpersonal skills and the ability to work effectively with

staff, students, visitors, and senior leadership.

Strong attention to detail and the ability to review documents for

accuracy, consistency, and completeness.

Ability to handle sensitive and confidential information appropriately