FT Surgical Technologist Clinical Coordinator

Position Summary: 
The primary roles of the Clinical Coordinator Include:

• Developing and maintaining clinical sites and affiliation agreements for Med Tech students (SGT / SPT). Ensuring new sites are visited and documented with the pre-site use form as is required by ACCSC.
• Prepare students for the extern experiences for Med Tech through scheduling orientation, managing the process to assign students extern sites two weeks before externs begin and ensuring students begin extern on time
• Manage students on externship to ensure attendance on site for the required hours each week in order to complete the externship within the 12-week period (SGT), and 6-week period (SPT). Provide graduation paperwork upon mods end in order that students graduate on time.
• Ensure students are scheduled to test for the certification exam in the last week of externship for the respective program (SGT/SPT)
• Visiting each student on sites in order to provide site evaluations as is required by ACCSC.
• The Clinical Coordinator is responsible to ensure that student files contain the current, required documentation related to the clinical experience.
• The Clinical Coordinator is to create a schedule for each mod for all students requiring clinical rotations, working collaboratively with the Program Directors.

Essential Duties and Responsibilities:

Specific duties include, but are not limited to the following:

1. With support from the SGT and SPT Program Directors, renew and create new clinical affiliation agreements and relationships;
2. Assure that all clinical contracts are complete, in the approved legal format, up-to-date, and appropriately filed. This includes periodic review of expiration dates, placing contract copies on the designated server, maintaining the “master list” of clinical agreements (using a format such as Google Drive or Excel), and maintaining the “binder” containing printed  copies at the campus;
3. Perform regular site visits to existing clinical sites and identify opportunities and take appropriate action to enhance the efficiency and quality of the clinical relationships;

1. Collaborates with clinical partners to schedule clinical rotations for each mod, and to maintain current relationships for future clinical opportunities
2. At the direction of the Dean, perform regular audits to ensure compliance with policies and accreditation standards relating to required clinical documentation for student and program files;
3. Maintain positive relationships with existing clinical partners, serving as the lead in relaying concerns or suggestions from the clinical sites to the Program Directors for the respective programs, SGT and SPT;
4. Collaborate with clinical partners to develop the clinical schedules, assure reporting accuracies, and distribute schedules to students in a timely manner.

1. Finalize site assignments at least two weeks in advance of the extern start;

1. Appropriately address scheduling issues related to students during clinical rotations;
2. Communicate with students on a regular basis regarding clinical requirements such as extern assignments, hours, immunizations, etc.;
3. Track time in Trajecsys for SGT students and ensure that time reconciles to hours in Cvue.
4. Notify the Program Directors of any issues or concerns regarding timely completion by students on externship;
5. Coordinate clinical appreciation efforts;
6. Participate in regularly scheduled meetings with campus Administration, participate in faculty meetings;
7. Communicate with managers, students and clinical sites in a timely manner, responding to all phone calls and e-mails within 24 hours;
8. Participate in administrative and faculty-related activities including campus committees as needed or requested;
9. Perform additional duties as assigned by the Program Directors or Dean of Education.
10. Maintain regular and reliable attendance.

Skills/Competencies/Qualifications:

1. Proficient in use of Microsoft Office applications, especially Microsoft Excel.
2. Able to communicate effectively verbally, through writing and through learning technologies such as computers and e-mail.
3. Detail-oriented with the ability to multi-task in a dynamic and fast-paced environment.
4. Very strong organizational and time management skills.
5. Maintain confidentiality with respect to all business and student records.
6. Experience in successfully managing complex projects.
7. Able to pass an application verification including background check and drug screen.
8. Able to work effectively with clinical agencies, staff, faculty, and students as a member of a team.
9. Experience in public relations is preferred.
10. A Bachelor’s degree is required; preference for candidates with academic and/or professional work experience in a business, health care, or academic setting.
11. Possesses an unencumbered driver’s license.

To perform the essential competencies and responsibilities of the position, the Clinical Coordinator is frequently required to sit, bend kneel, reach, stand for long periods, walk, talk, hear, use hands and fingers to operate computers and/or audiovisual equipment. Because this position will involve local travel using the Clinical Coordinator’s own vehicle; the Clinical Coordinator must be able to safely operate a motor vehicle. Mileage to / from a clinical site will be reimbursed consistent with policies in the EA Employee handbook.

Classification:  Exempt

Work Hours:  Work hours are typically Monday-Friday with evening and weekend hours required on occasion. 

Travel:  This is a campus-based position with regular visits to clinical sites required.   

Working Environment:  Interior/Office