What are the responsibilities and job description for the Business Office Administrator position at Education Affiliates?
Position Summary:
The Business Office Administrator assists in managing student financial accounts to include tuition, billing, revenue recognition, bank deposits, cash receipts and student refunds. This position manages aged receivables of active and inactive students to include regular collections and analysis of past due receivables and collections. The individual also periodically reviews student records to ensure files contain current and accurate student data, assists in purchasing campus supplies, to include textbooks, student and other local purchases necessary for the operation of the campus. The Business Office Administrator also assists the Business Office Manager as needed.
Essential Duties and Responsibilities:
- Processes invoices and expense reports, general ledger coding, researching and resolving vendor invoice/payment issues.
- Advises students regarding their payment options and financial policies.
- Posts student tuition and fee payments and issue system generated receipts.
- Tracks and maintains student accounts throughout the collection process to ensure prompt payment of balances.
- Coordinates sending inactive student accounts to outside collection agency and assist collection agency with any required documentation needed for collection process.
- Assists in charging tuition and fees in CampusVue.
- Assists in preparing bank deposits, entering data and preparing reports.
- Other duties as assigned.
- Regular and reliable attendance.
Qualifications:
Skills/Competencies/Qualifications:
- Associate degree ing business or accounting preferred but not required
- Prior experience as an Office Manager, Office Assistant, and or Administrative Assistant required
- Two years accounting systems experience
- Prior collections experience, preferrably in education collections is highly desired
- Excellent communication skills
- Strong organizational skills and attention to detail
- CampusVue experience a plus
Classification: Non-exempt
Work Hours: 40 hours per week with 2 late nights, ocassional weekend hours may be required
Travel: None
Working Environment: Interior/office
