Marketing Coordinator

Position Summary

The Marketing Coordinator supports the business development, proposal and brand promotion efforts, and includes added office manager responsibilities.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential functions include, but are not limited to the following:

Technical

• Assist in research for target markets and/or potential clients.
• Creates concepts for and coordinates production of collateral materials (i.e. brochures, direct mail).
• Composes narrative for marketing materials such as proposals and collateral using creative and persuasive writing skills.
• Organizes, produces, and assembles project marketing support materials (qualifications packages, proposals, presentations/interviews, etc.).
• Assists with interview preparation, content, and graphics.
• Maintains high quality of work product, in terms of accuracy, content and compliance with customer requirements. Able to lead the writing process effectively execute multiple assignments while meeting deadlines.
• Helps to strategize and then implement marketing campaigns, trade shows, speaking engagements, award submittals, social media, advertising and digital marketing, and PR opportunities for internal client groups.
• Performs basic marketing tasks such as printing, binding, scheduling appointments, coordinating tradeshows, planning events, proofreading, etc.
• Collaborate with Marketing Operations team to drive an integrated approach (design and communications) in all deliverables.
• Professionally and effectively communicates internally and externally.
• Other ad hoc duties as assigned.

Project Management

• Understand assigned tasks and how they relate to the whole project(s).
• Understand expected completion times and alerts management of any potential barriers to completing on time.
• Complete tasks within allotted time frames and proactively communicate potential barriers for completing on time.
• Successfully communicate with internal client(s) throughout an assignment so project timeline and requirements are understood by all parties.

Business Development

• Actively engage in company recommended social media channels.
• Takes lead role with developing proposals as needed.

Leadership/Management

• Share ideas on improving processes, and how work can be done most efficiently
• Possesses a desire for lifelong learning.

Client Service:

• Interact professionally and timely with colleagues.

Additional Office Manager responsibilities:

Accounting/Office

• Ensure A/R and A/P tasks are completed timely and accurately. Monitor and assist with aging receivables, alerting Leadership of any potential uncollectable invoices and recommend next steps.
• Subject Matter Expert on the recurring and month-end journal entries. Ensure journal entries are made timely and accurately. Review month-end reconciling processes to ensure meeting audit standards.
• Monitor and manage cash flow.
• Facilitate the ME/YE process.
• Analyze both internal and external reports, making recommendations as needed.
• Work as a liaison between the company and auditors, alerting the Leadership of any potential findings.
• Assist with generating reports where applicable.
• Lead by example and empower team mates to work together and successfully meet departmental goals.
• Oversee office administration.
• Other ad hoc duties as assigned.

Vendor & Professional Services Management

Manage relationships with all external professional service providers, including but not limited to:

• Human Resources
• Information Technology
• Accounting and Bookkeeping
• Payroll
• Insurance
• Firm compliance
• other administrative vendors
• Serve as the primary point of contact for vendors, ensuring timely delivery of services and alignment with firm needs.
• Monitor contracts, performance, and costs; recommend improvements or changes as appropriate.

Staff & Client Support

• Be consistently available to staff and clients to facilitate communication, address concerns, and resolve issues.
• Support staff across all departments and office locations by ensuring administrative needs are met promptly and effectively.
• Foster an open, cooperative, and solution-oriented environment.

Culture & Professional Standards

• Maintain and promote a professional, respectful, and collaborative office culture.
• Support all staff in upholding firm values, policies, and professional standards.
• Lead by example in communication, organization, and accountability.

Process Improvement & Leadership Support

• Demonstrate continuous efforts to improve firm operations, workflows, and internal coordination.
• Identify inefficiencies and recommend practical solutions to the CEO.
• Provide administrative and operational support to the CEO as needed.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Associate’s or Bachelor’s degree and/or equivalent experience.
• 3 years of experience required.
• Proficiency in Microsoft Office Suite and experience with ERP systems (Vantagepoint, Quickbooks, and CMAP preferred).
• Strong organizational skills, ability to multitask in a fast-paced environment, and a high level of discretion.

Physical Demands and Work Environment

• Normal office environment with moderate noise levels, occasional lifting of up to 25 lbs., regular walking, sitting, bending, twisting, standing and reaching.
• Ability to perform consistent work on PC.
• Travel may be required.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $60,000 - $70,000