Fine Arts Secretary

PRIMARY PURPOSE:
Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

QUALIFICATIONS:
TEA certification requirements
High School Graduate or GED
Ability to type 45 words per minute
Course work in typing, shorthand, bookkeeping and general business practices preferred
Extensive experience in performing stenographic and clerical work
Ability to operate Microsoft Word, Excel, Access and other standard business computer applications
A thorough knowledge of modern business practices and procedures and of business English, Spelling and terminology related to music, visual arts and theater arts
An extensive knowledge of the operations, functions, and general scope of authority of the School Administration and School Board
The ability to handle delegated administrative details
The ability to write clear and concise memoranda, directives, or letters without close supervision
The ability to carry out instructions and develop comprehensive plans with a minimum of supervision
The ability to meet the public in a pleasant composed cordial manner, and to speak clearly and effectively
The ability to establish and maintain effective working relations with all district employees as well as the general public

MAJOR RESPONSIBILITIES AND DUTIES:

• Receives visitors, ascertains the purpose of the visit, attends to visitors’ business or refers him/her to the proper person or office.
• Maintains effective public relations with the general public.
• Provides clerical and stenographic assistance.
• Keeps informed on district payroll and purchasing guidelines, UIL rules and regulations.
• Reviews incoming and outgoing correspondence, memoranda, reports and similar materials for the purpose of summarizing and/or referring to proper persons.
• Prepares correspondence, memoranda, forms, requisitions, and other records.
• Maintains records in an efficient manner.
• Performs necessary bookkeeping functions such as simple statement analysis, appropriate records for banking operations, bookkeeping systems, etc., if needed.
• Keeps student data current as directed.
• Keeps up with payroll on a daily basis for personnel if needed.
• Orders supplies for students, teachers and the office.
• Types Purchase Orders, receives and checks out materials.
• Upkeep of records on all office equipment to be maintained and or serviced.
• Performs all duties in a safe manner to avoid injury to oneself and/or to others.
• Performs other related duties as assigned.

EQUIPMENT USED:

• Effectively use typewriter, computer, printer, copier, fax machine, calculator, telephone and shredder

WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress, repetitive hand motions, prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Nondiscrimination Statement
Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Mark Micallef, m.micallef@ecisd.us, Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8thAvenue, Edinburg, TX 78539, (956) 289-2300.

Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La
siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación: Title IX issues: Mark Micallef, m.micallef@ecisd.us, Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.