Administrative Assistant

Description

Position Role:

The role of the Administrative Assistant is to be responsible for completing a wide variety of administrative functions in support of the branch. Specific responsibilities include entering detailed programming information and entering customer sales orders.

Essential Functions:

· Receive, review and forward inbound orders

· Scans and files order packets to the network

· Perform data entry using word processing, spreadsheet, and database systems

· Regularly review and update data records to ensure accuracy; remove unnecessary data and archive records

· Review discrepancies in data; advise supervisor of issues related to data and performs data verification routines in accordance with company procedures

· Coordinate with other departments to ensure convenient access to data/records and to implement standardized data entry/organization practices across company

· Run reports and create visual reviews of data using spreadsheet and presentation software

· Create data directories for file and report generation retrieval purposes

· Perform routine maintenance tasks related to hardware/software or files technical assistance requests as necessary

· Assist Administrative Manager with any other tasks, projects or initiatives

· Accurately complete paperwork as required

· Teamwork

· Comply with customer policies and safety requirements

· Other duties as assigned by manager

Job Competencies:

· Ability to work well with others in a small team environment.

· Strong problem-solving, critical thinking and decision-making skills

· Strong service mentality

Qualifications:

· 2 years’ experience in an administrative role

· Strong computer skills

· Keen attention to detail

· Strong time management skills

· Ability to balance thoroughness with effective presentation techniques.

· Excel, QuickBooks, and ERP experience preferred.

· Knowledge of construction industry is a plus.

Physical Demands:

· Prolonged periods of sitting at a desk and working on a computer

· Must be able to lift 15 pounds at times.

Work Environment:

This is a full-time position. Office environment.

Travel:

Some travel may be required for this position (<5%)