What are the responsibilities and job description for the Administrative Assistant position at Edge Building Solutions?
Description
Position Role:
The role of the Administrative Assistant is to be responsible for completing a wide variety of administrative functions in support of the branch. Specific responsibilities include entering detailed programming information and entering customer sales orders.
Essential Functions:
· Receive, review and forward inbound orders
· Scans and files order packets to the network
· Perform data entry using word processing, spreadsheet, and database systems
· Regularly review and update data records to ensure accuracy; remove unnecessary data and archive records
· Review discrepancies in data; advise supervisor of issues related to data and performs data verification routines in accordance with company procedures
· Coordinate with other departments to ensure convenient access to data/records and to implement standardized data entry/organization practices across company
· Run reports and create visual reviews of data using spreadsheet and presentation software
· Create data directories for file and report generation retrieval purposes
· Perform routine maintenance tasks related to hardware/software or files technical assistance requests as necessary
· Assist Administrative Manager with any other tasks, projects or initiatives
· Accurately complete paperwork as required
· Teamwork
· Comply with customer policies and safety requirements
· Other duties as assigned by manager
Job Competencies:
· Ability to work well with others in a small team environment.
· Strong problem-solving, critical thinking and decision-making skills
· Strong service mentality
Qualifications:
· 2 years’ experience in an administrative role
· Strong computer skills
· Keen attention to detail
· Strong time management skills
· Ability to balance thoroughness with effective presentation techniques.
· Excel, QuickBooks, and ERP experience preferred.
· Knowledge of construction industry is a plus.
Physical Demands:
· Prolonged periods of sitting at a desk and working on a computer
· Must be able to lift 15 pounds at times.
Work Environment:
This is a full-time position. Office environment.
Travel:
Some travel may be required for this position (<5%)