What are the responsibilities and job description for the Aministration Manager - Miami position at EDEN, House of Art?
About EDEN House of Art
EDEN House of Art is an international art gallery with locations across New York, London, Aspen, Miami, Las Vegas, Dubai, Maldives, Saint-Tropez, and Paris. We offer a curated, high-touch experience for art collectors worldwide.
About the Role
The Administration Manager serves as the operational backbone of the Miami gallery, ensuring that employee administration and gallery administration are handled in a structured, efficient, and professional manner.
The role focuses on internal operational discipline, managing administrative processes such as scheduling, leave tracking, onboarding/offboarding administration, and office/gallery coordination, ensuring a high-touch experience for the team.
This position requires strong organizational skills, attention to detail, discretion, responsiveness, and the ability to manage multiple workflows across administration and operations.
Key Responsibilities
Team & Employee Administration Oversee work schedules, shift changes, leave and absence records, onboarding/offboarding administration, IT access, and employee
records.Multi-Site Gallery & Warehouse Administration Oversee general administration across two Miami gallery locations and one warehouse, maintaining accurate records, answering incoming calls, and ensuring smooth day-to-day
running.OSHA, Health & Safety & Compliance Maintain Health & Safety logs, incident records, inspection documentation, and compliance files, and coordinate required inspections and corrective
actions.Facilities & Operational Support Support facilities coordination, maintenance follow-up, contractor scheduling, and general site support across gallery and warehouse envi
ronments.Requirements
- Bachelor's degree in Business Administration, Operations, Arts Administration, Hospitality, or a related field; and 3–5 years of relevant experience in administration, operations, or gallery coordination; or an equivalent combination of education and practical experience
- Experience supporting high-touch clients, collectors, or customers in a gallery, luxury retail, hospitality, design, or similar environment preferred
- Experience coordinating installs, stagings, deliveries, or service appointments preferred
- Experience in a fast-paced, client-facing, detail-oriented business environment preferred
- Strong proficiency in Microsoft Office and/or Google Workspace
- Excellent organizational, communication, and problem-solving skills
- Ability to handle sensitive information with discretion and sound judgment