Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong organizational skills to manage multiple tasks efficiently. You will be the first point of contact for visitors and callers, providing a welcoming atmosphere while supporting various administrative functions that keep our office running seamlessly. This paid position offers an exciting opportunity to develop your office skills in a professional environment.

Responsibilities

• Greet visitors warmly and professionally, directing them appropriately and maintaining a positive first impression
• Manage multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and timeliness
• Maintain organized filing systems, perform data entry, and ensure all records are up-to-date and accessible
• Support office management tasks such as calendar management, appointment scheduling, and meeting coordination
• Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed
• Perform clerical duties including proofreading documents, preparing reports, and managing office supplies

Qualifications

• Proven experience in clerical roles with strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with multi-line phone systems and professional phone etiquette
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively
• Strong typing skills and attention to detail for accurate data entry and proofreading
• Familiarity with office management practices such as filing systems, calendar management, and customer support procedures
• Previous experience as a receptionist or personal assistant is a plus

This role is perfect for motivated individuals eager to contribute to a vibrant team while honing their administrative expertise. Join us to be part of an organization that values your skills and supports your growth!

Key Responsibilities

Customer & Front Counter

• Answer incoming calls and direct as needed
• Assist walk-in customers (mulch, gravel, materials, etc.)
• Take basic orders and write tickets

Shop & Yard Support

• Communicate with loader operators on customer needs
• Help keep shop/office area clean and organized
• Maintain basic awareness of material levels

Office Support

• Enter simple job or customer information
• Assist with scheduling updates and notes
• Monitor messages/emails and flag urgent items
• Bilingual capabilities are a huge plus but not mandatory

General

• Be flexible and help where needed
• Keep operations moving during busy periods

Requirements

• Reliable and punctual (non-negotiable)
• Strong communication and customer service skills
• Comfortable in a fast-paced environment
• Basic phone and computer skills
• Team-first attitude

Availability Requirement

• Must be available to work between the hours of 7:00 AM – 6:00 PM, Monday through Friday
• Must be available for rotating Saturdays from 9:00 AM – 3:00 PM
• Schedule will vary within these hours based on business needs

Notes

This is a hands-on, team-oriented role supporting both office and shop operations. Flexibility and reliability are key to success in this position.

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Expected hours: 30 per week

Benefits:

• Flexible schedule

Education:

• High school or equivalent (Required)

Experience:

• Office: 2 years (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Amelia, OH 45102 (Required)

Work Location: In person

Salary : $16 - $20