What are the responsibilities and job description for the Senior Project Administrator position at ECS Southeast, LLP?
Responsibilities
Responsibilities
- Manage the administrative tasks associated with a project, including, but not limited to
proposal and project registration, invoicing set-up, coordinate project resources, and more. - Assist junior staff with resolution of issues.
- Strong ability to use ECS systems in the coordination of project resources, management of
project paperwork and documentation, and maintaining project schedules and budgets. - Proactively coordinate internal communications with staff members on a variety of projects.
- Actively mentor junior staff and support the overall development of the team.
- Assist with the coordination of project meetings and provide solutions to administrative and
client issues as necessary - Coordinate and serve as the central point of contact for client-facing, project-related
communication. Assist junior staff with resolution of issues. - Assist in managing project budgets, preparing invoices, and collections efforts.
- Prepare change orders and invoices.
- Strong ability to prioritize tasks and meet project deadlines.
- Strong project and contract management skills. Assist junior staff with resolution of issues.
- Strong ability to manage project budgets.
- Host or attend project discussions with clients, follow up on reports to determine if there are
questions. - Collaborate with other managers to assist in making staffing decisions as requested.
Qualifications
Required Qualifications & Skills
- High school diploma or GED required. Bachelor of Business or related field preferred
- 4 years of related experience
- If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
- Excellent oral & written communication skills
- Strong project management and contract administration skills
- Dependable, self-motivated, responsible and detail-oriented
- Ability to multi-task and meet deadlines
- Proficient with MS Office (Word, Excel, PowerPoint)
- Ability to work effectively in teams, with clients, peers and subordinates, as well as
independently - Excellent interpersonal skills
- Strong leadership and decision making skills
- High level understanding of prioritizing and urgency of work in the consulting industry
About Us
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.
ECS is an Equal Opportunity Employer. To learn more, clickhere.
ECS is an Equal Opportunity [EO] employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or other protected category. E-verify and federal drug-free work place compliant.