What are the responsibilities and job description for the Install Admin position at Ecosystems - ProOutdoor - Quality Irrigation - Hydro Tech Irrigation?
Install Admin
Location: Hydro-Tech Irrigation Sterling, VA (On-site)
Employment Type: Full-Time, Exempt
Pay: $50,000 - $60,000/year
Position Overview
Hydro-Tech Irrigation is seeking an organized and detail-oriented Install Admin to support the daily operations of the Installation Department. This role plays a key part in coordinating new sales, scheduling pre-walks and winterizations, tracking project progress, and ensuring administrative processes run smoothly.
The ideal candidate is a strong communicator with excellent organizational skills who thrives in a fast-paced, team-oriented environment and enjoys supporting both office and field staff.
What We Offer
- Comprehensive Benefits: Medical, dental, vision, and more
- Retirement Savings: 401(k) with company match (if applicable)
- Paid Time Off: Vacation, sick days, and holidays
- Career Development: Opportunities for growth in a collaborative setting
- Team-Focused Culture: Work alongside project managers, field staff, and leadership
Key Responsibilities
New Sales Coordination
- Pull new sales reports and input data into tracking spreadsheets
- Email and text new customers to introduce the company and gather scheduling availability
- Coordinate pre-walks and installations, including customer communications and confirmations
- Provide "What to Expect" messaging prior to installation dates
- Schedule and confirm winterizations for current-year installs
Job Tracking & Crew Support
- Reconcile daily crew times in ServiceTitan
- Close out residential, homebuilder, post-walk, QC, and safety check jobs
- Add warranty and membership package information into customer accounts
- Support crew leaders with dispatching, tracking, and time entries
- Prepare man-hour win/loss reports per crew and job
Utility Locate Management
- Order, cancel, or follow up on utility locates for residential, homebuilder, and rehab installs
- Maintain a monthly spreadsheet of utility hits and manage billing follow-up
- Keep all locate records organized and up to date
Qualifications
Required
- High School Diploma or GED
- 13 years of experience in an administrative role
- Strong verbal and written communication skills
- Excellent organization, attention to detail, and time management
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Ability to work independently and handle multiple responsibilities
Preferred
- Experience with ServiceTitan or similar service management software
Schedule & Working Conditions
- Full-time, on-site position
- Some repetitive hand and arm motions with prolonged sitting
- Occasional standing, walking, kneeling, or lifting (up to 25 lbs)
- Must be able to travel locally up to 50% of the time
- Work environment is typically low to moderate in noise
Additional Requirements
Applicants must be authorized to work in the United States and be able to provide documentation to verify eligibility.
Salary : $50,000 - $60,000