Accounts Receivable Specialist

Join a collaborative and supportive Accounting and Administrative Department as an Accounts Receivable Specialist. In this key role, you will be responsible for managing the full cycle of accounts receivable processes, including invoicing, payment processing, account reconciliation, and collections. This position offers the opportunity to work closely with both internal teams and external customers, ensuring accurate and timely financial transactions. If you are detail-oriented, organized, and enjoy working in a team environment, this role provides a chance to contribute to the company's financial operations and support its continued success.

• Prepare and issue customer invoices accurately and on schedule
• Enter new customer setup information from the sales department in a timely manner
• Maintain up-to-date customer profiles, including exemption certificates, addresses, and billing information
• Process deposits and post payments to customer accounts
• Handle credit card payments and reconcile with daily deposits
• Reconcile customer accounts and proactively resolve discrepancies
• Post adjustments to customer accounts following established procedures
• Monitor and follow up on past due accounts in accordance with company guidelines
• Respond promptly to customer inquiries and provide excellent customer service
• Maintain organized files and recordkeeping systems for both electronic and paper documents
• Reconcile deposit portions of bank reconciliations daily
• Manage payments for paid-for-oil (PFO) customers
• Prepare Excel spreadsheets and reports, maintain audit-ready accounting files, and assist with month-end and year-end closing
• Assist with accounting and billing software maintenance and upgrades
• Provide backup support to Accounts Payable as needed
• Perform other related duties as assigned

• High school diploma required; associate degree preferred
• Minimum of 3-5 years of accounts receivable and general office experience
• Proficiency with Microsoft Word, Excel, and QuickBooks
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality of financial information
• Excellent oral and written communication skills
• Positive attitude and ability to work effectively with internal and external customers
• Ability to follow directions and work as part of a team
• Self-starter with the ability to work independently and exercise sound judgment
• Ability to prioritize tasks and manage workload efficiently
• Ability to sit, use a computer, and talk on the phone for extended periods; ability to read small print with or without accommodations