Administrative Assistant Office Manager

*Requires in-person office work.We are seeking an Experienced* Administrative Assistant for Construction Company to join our team!We are solar EPC and Energy management company serving agriculture, manufacturing and many commercial sectors.Required Experience:Quickbooks, Excel, Purchase Orders, Invoicing, Service Calls, Accounts Receivables and Accounts Payables, Shipping, Trade Shows, Customer, Sales and Vendor interactions, 1099, LARA, MTO - Familiarity with Property maintenance.Job Duties:We are a solar energy management company serving agriculture, manufacturing and many commercial sectors.**Looking for an Administrative Assistant for a construction company* Perform general office duties, such as filing and answering telephones. including office management* Prepare bank deposits, bank reconciliation, accounts payable/accounts receivable and client/vendor billing in QuickBooks.* Daily correspondence, professionally answer phones, follow up on customer payments* Validate and keep track of vendor activities, negotiate, and process vendor payments* Knowledge and experience sending 1099s to vendors, filing sales tax with LARA, MTO* Work with shipping, trade show and event registration, marketing materials and communication to sales reps.* Work with vendors to collect w9, COI and other pertinent information. Validate their work and invoices to pay.* QuickBooks bank reconciliation, vendor invoices entry and collection of w9, COI* Office management* Work with Insurance agents, audits and government agencies to file paperwork.*Generate monthly billing for rent or maintenance expenses to tenants.•Collect funds from tenants and handle deposits and accounts receivable schedule.•Contact tenants concerning past due balances*Contact vendors for property management repair issues and suchReconcile monthly records for bank and credit card transactions.Manage tenant maintenance issues.*plan, schedule, and coordinate general maintenance.•Solicit and analyze bids from contractors for repairs, renovations, and maintenance.Main receptionist and customer point of contact.Working with Cargo Transportation company to co-ordinate shipmentsProvide bookkeeping (inventory, billing, accounts receivable and accounts payables ) using QuickBooks Pro 2024Assisting in handling details of Brand marketing events and initiatives, as well as coordinating details for Sales/Product presentations and meetings.Assist with trade show bookings, working with office building vendors to coordinate preventative maintenance and keep a log.Ordering and maintaining a log of marketing materialsTake care of Month end , Quarter End and Year end administrative workQualifications:Microsoft Office knowledge (primarily Outlook, Word, Excel, Power point & Visio).QuickBooks Job Costing, Bank Reconciliation experience is a must.Proactive personality and character demonstrating an ability to complete activities.Strong verbal, organizational, technical ability, and people skills a MUST.Strong organizational logical thinking skills.Ability to manage many tasks and to prioritize appropriately.Ability to maintain confidentiality and handle all conversations / interactions with the utmost professionalism.Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skillsMinimum Qualifications:Education: High School Graduate, College Degree PreferredJob Type: Full-timeCompany DescriptionEcojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.

Salary : $48,000 - $55,000