What are the responsibilities and job description for the Administrative Assistant Office Manager position at ecojiva?
Job Description
We are solar EPC and Energy management company serving agriculture, manufacturing and many commercial sectors.
Required Experience:
Quickbooks, Excel, Purchase Orders, Invoicing, Service Calls, Accounts Receivables and Accounts Payables, Shipping, Trade Shows, Customer, Sales and Vendor interactions, 1099, LARA, MTO - Familiarity with Property maintenance.
Job Duties:
We are a solar energy management company serving agriculture, manufacturing and many commercial sectors.
Contact tenants concerning past due balances
Manage tenant maintenance issues.
Main receptionist and customer point of contact.
Working with Cargo Transportation company to co-ordinate shipments
Provide bookkeeping (inventory, billing, accounts receivable and accounts payables ) using QuickBooks Pro 2024
Assisting in handling details of Brand marketing events and initiatives, as well as coordinating details for Sales/Product presentations and meetings.
Assist with trade show bookings, working with office building vendors to coordinate preventative maintenance and keep a log.
Ordering and maintaining a log of marketing materials
Take care of Month end , Quarter End and Year end administrative work
Qualifications:
Education: High School Graduate, College Degree Preferred
Job Type: Full-time
Company Description
Ecojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.
Ecojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.
- Requires in-person office work.
We are solar EPC and Energy management company serving agriculture, manufacturing and many commercial sectors.
Required Experience:
Quickbooks, Excel, Purchase Orders, Invoicing, Service Calls, Accounts Receivables and Accounts Payables, Shipping, Trade Shows, Customer, Sales and Vendor interactions, 1099, LARA, MTO - Familiarity with Property maintenance.
Job Duties:
We are a solar energy management company serving agriculture, manufacturing and many commercial sectors.
- Looking for an Administrative Assistant for a construction company
- Perform general office duties, such as filing and answering telephones. including office management
- Prepare bank deposits, bank reconciliation, accounts payable/accounts receivable and client/vendor billing in QuickBooks.
- Daily correspondence, professionally answer phones, follow up on customer payments
- Validate and keep track of vendor activities, negotiate, and process vendor payments
- Knowledge and experience sending 1099s to vendors, filing sales tax with LARA, MTO
- Work with shipping, trade show and event registration, marketing materials and communication to sales reps.
- Work with vendors to collect w9, COI and other pertinent information. Validate their work and invoices to pay.
- QuickBooks bank reconciliation, vendor invoices entry and collection of w9, COI
- Office management
- Work with Insurance agents, audits and government agencies to file paperwork.
- Generate monthly billing for rent or maintenance expenses to tenants.
Contact tenants concerning past due balances
- Contact vendors for property management repair issues and such
Manage tenant maintenance issues.
- plan, schedule, and coordinate general maintenance.
Main receptionist and customer point of contact.
Working with Cargo Transportation company to co-ordinate shipments
Provide bookkeeping (inventory, billing, accounts receivable and accounts payables ) using QuickBooks Pro 2024
Assisting in handling details of Brand marketing events and initiatives, as well as coordinating details for Sales/Product presentations and meetings.
Assist with trade show bookings, working with office building vendors to coordinate preventative maintenance and keep a log.
Ordering and maintaining a log of marketing materials
Take care of Month end , Quarter End and Year end administrative work
Qualifications:
- Microsoft Office knowledge (primarily Outlook, Word, Excel, Power point & Visio).
- QuickBooks Job Costing, Bank Reconciliation experience is a must.
- Proactive personality and character demonstrating an ability to complete activities.
- Strong verbal, organizational, technical ability, and people skills a MUST.
- Strong organizational logical thinking skills.
- Ability to manage many tasks and to prioritize appropriately.
- Ability to maintain confidentiality and handle all conversations / interactions with the utmost professionalism.
- Previous experience in office administration or other related fields
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills
Education: High School Graduate, College Degree Preferred
Job Type: Full-time
Company Description
Ecojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.
Ecojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.
