Accounts Receivable / Accounts Payable Specialist

Eclipse Creative is looking for someone with 2 years of AP/AR or general accounting experience to join our growing team!

Eclipse Creative is a unique source of creative minds, experience, talent, and technical knowledge with the goal of igniting a client's brand through our creative services. If you have the skills and experience listed below and are interested in joining our team, please submit your resume.

Position Summary:

The AP/AR Specialist is responsible for the day-to-day execution of accounts payable and accounts receivable activities to support accurate financial reporting and healthy cash flow. This role plays a critical part in maintaining clean books, timely collections, and strong vendor relationships in a fast-paced, project-driven creative agency environment.

Accounts Payable Responsibilities

• Process vendor invoices accurately and timely, ensuring proper coding to general ledger accounts, projects, classes, and departments
• Verify invoices against purchase orders, contracts, and approvals
• Manage vendor setup, W-9 collection, and maintain vendor records
• Prepare and process weekly payment runs (ACH, checks, credit cards)
• Reconcile vendor statements and resolve discrepancies
• Ensure compliance with company approval policies and internal controls
• Assist with accruals and prepaid expense tracking at month-end
• Support 1099 preparation and year-end reporting

Accounts Receivable Responsibilities

• Prepare and issue client invoices in accordance with contracts, project milestones, and billing schedules
• Ensure invoices are accurate, complete, and properly supported by project documentation
• Apply customer payments (ACH, checks, credit cards) timely and accurately
• Monitor AR aging and proactively follow up on past-due invoices
• Coordinate with account managers and project teams to resolve billing questions or disputes
• Maintain customer records, billing terms, and tax settings
• Assist with revenue recognition support and billing adjustments as needed

Cash Flow & Reporting Support

• Maintain clean and accurate AR and AP aging reports
• Assist with weekly cash flow forecasting
• Identify potential collection risks and communicate issues to finance leadership
• Support month-end close by preparing schedules and reconciliations related to AP and AR
• Provide documentation and support for audits, lenders, and external accountants

Qualifications

• 2 years of AP/AR or general accounting experience
• Strong working knowledge of QuickBooks Online
• Familiarity with project accounting, billing schedules, and client contracts
• Excellent attention to detail and organizational skills
• Strong communication skills for working with internal teams and external clients/vendors
• Ability to manage multiple priorities and deadlines in a fast-paced environment

Eclipse Creative is a creative services company, offering photography, video, grand format printing, 3D printing, fabricating, routing, and finishing, as well as tradeshow and event services. We set ourselves apart from the competition because we have the people, equipment, and expertise to ignite our clients’ brands in every dimension. We choose to partner with like-minded people that value growth, culture, and community.