Office Manager - Eddy Homes, Inc.

Title: Office Manager

Supervisory Position: No

Reports to:
Division Manager

Hours: Minimum of forty (40) hours per week, typically Monday – Friday, 8:00am – 4:00pm (Evenings and weekends as necessary to complete all tasks required)

Position Overview

This position is responsible for providing full administrative and organizational support to the Company and its affiliates and managing the corporate office facility.

Job Responsibilities

• Serve as the Accounts Payable contact for vendors, addressing inquiries regarding payments and invoices and resolving issues promptly.
• Perform invoice entry for General and Administrative Expenses, Land Development, Purchasing, etc., ensuring proper coding, budget verification, and resolution of discrepancies.
• Reconcile and document credit card transactions.
• Manage the Shared Accounting Inbox, including printing and organizing invoices and Variance Purchase Order (VPO) requests for Project Managers to handle weekly.
• Oversee VPO requests, VPO inquiries, and payment inquiries.
• Submit Variance Purchase Orders as necessary.
• Audit VPO submissions and approvals.
• Conduct weekly reviews with the Purchasing Director.
• Set up new vendors and perform data entry, including distributing paperwork to local vendors and coordinating with Pitt Accounting for complete setup.
• Reconcile and digitize all bank statements.
• Order office supplies for the Corporate Office.
• Handle incoming and outgoing mail, including distribution to relevant departments.
• Maintain the corporate filing system, including invoices, bank reconciliations, and credit card documentation.
• Perform any additional administrative and organizational tasks as assigned.

 Direct Reports

• None

Core Competencies/Required Skills & Abilities

• Highly organized with excellent attention to detail

• Ability to work independently and take initiative without direction

• Excellent communication and interpersonal skills

• Strategically creative thinker

• Advanced technology skills, including all Microsoft Office products

• Ability to exercise independent judgment

• Ability to be discreet and maintain confidentiality

Required Experience/ Education

• Associate degree or equivalent experience in Business Administration, Bookkeeping, Accounting, or related fields.

Other Requirements (e.g., Travel/ Physical Demands)

• Some travel is required. Candidate must own or lease a vehicle and possess a valid driver’s license with insurance coverage.

• This is NOT a remote position. Candidates will be required to report to the Corporate Office.

Benefits

• 401(k) retirement account, with 3% Safe Harbor Employer Contribution beginning upon one full calendar year of employment
• Health, Dental, Vision, and Disability Insurance for employee, with full monthly premium paid by the Company.
• 15 paid vacations days per year, starting on January 1st, following one full year of employment with the company. Until that time, employees will earn vacation days on an accrual basis. Accrual shall begin after the 90-day Introductory Period.

Note: This document does not list all duties of the job.  You may be asked by management to perform other duties.  The employer has the right to revise the Job Responsibilities at any time.  This is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.