Navy Senior Executive Operations Support - Executive Assistant

Summary

Echo Five Group (EFG) seeks an experienced and highly motivated Executive Assistant to provide contract support to the Department of the Navy’s Office of Manpower, Analytics, and HR Systems (MAHRS). This onsite role at the Washington Navy Yard plays a key part in enabling mission-support functions and supporting senior leadership. The ideal candidate is technically proficient, proactive, and calm under pressure, with strong communication, organizational, and analytical skills. You will work closely with senior stakeholders across the Navy’s civilian workforce enterprise, engaging directly with executives and high-level decision-makers in a fast-paced, high-visibility environment.

What You’ll Do

• Provide administrative assistance to MAHRS executive leadership.
• Manage complex calendars for senior leaders, schedule and prioritize meetings, and coordinate logistics for in-person and virtual engagements.
• Arrange travel, conference calls, and events, ensuring all details are confirmed and documented.
• Draft, format, and proofread official correspondence, memos, presentations, and briefing materials for Director and senior leadership signatures.
• Contribute to improving office processes by identifying gaps, suggesting efficiencies, and updating SOPs or checklists.
• Write and review correspondence, operating procedures, and instructions.
• Cooridante taskers in Enterprise Task Management Software Solution (ETMS2).

What We’re Looking For

• Deep understanding of Department of the Navy (DON) organizational structure, processes, and terminology.
• Familiarity with Navy-specific acronyms, systems (ETMS2), instructions and reporting requirements.
• Prior experience supporting DON or other Department of Defense (DoD) clients preferred.
• Experience supporting senior leaders (e.g., executives, SES, flag/general officers, or equivalent) in a demanding, fast-paced environment.
• Strong written and verbal communication skills with the ability to tailor messages for senior audiences.
• Exceptional organizational skills and follow-through, with the ability to manage multiple tasks and deadlines simultaneously.
• High degree of professionalism, discretion, and judgment when handling sensitive or confidential information.
• Comfort working independently, taking initiative, and anticipating needs without requiring constant direction.
• Strong proficiency with common office tools (e.g., Microsoft Office/365, Outlook, Teams, Excel, PowerPoint).
• Navy Yeoman or Administration experience a plus.

Qualifications:

• Active Secret Clearance
• Bachelor's degree or equivalent experience and at least 5 years of Navy experience.
• Excellent communication and interpersonal skills, with the ability to build relationships and influence stakeholders at all levels of the organization.
• Possess and apply comprehensive knowledge across key tasks and high impact assignments.
• Proven ability to thrive in a dynamic and fast-paced work environment and manage multiple tasks and projects simultaneously.
• Strong analytical and problem-solving skills, with the ability to identify issues and develop innovative solutions.
• Experience working independently with minimal supervision and guidance.
• Proven experience effectively prioritizing workload to meet deadlines and work objectives.
• Microsoft Office Proficiency: PowerPoint, Word, Excel, Project, etc.

At EFG, we are committed to supporting our team members just as we support our clients. We celebrate individual strengths and foster an environment that promotes both professional and personal growth. Joining a fast-growing firm offers the unique opportunity to contribute to meaningful programs while gaining insight into all aspects of organizational operations.

Disclaimers:

• This position requires an active Secret clearance and the ability to work onsite in Washington, DC.
• The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.
• Applicants must meet eligibility requirements for a U.S. Government security clearance. Only US Citizens are eligible for a security clearance. For this position, will only consider applicants with active security clearances with the ability to obtain a Government issued CAC day one due to the nature of the work.