What are the responsibilities and job description for the Collections Specialist position at Echo Electric?
Your career grows here.
At Echo Electric, a brand owned by Sonepar, we are a leader in electrical distribution. Echo Electric represents over $1.2 billion in sales covering Illinois, Indiana, Iowa, Kansas, Kentucky, Missouri, Ohio, Nebraska, and Southern South Dakota. As part of Sonepar, the worldwide leader in electrical distribution, we have a global reach that allows us to offer excellent benefits and develop innovative solutions, while maintaining our strong local roots and close-knit culture. We empower our associates to contribute to our success by adopting the adapt, dare, learn mindset-- adapt to new situations and people, dare to appropriately challenge the status quo, and learn from others and our own experiences.
Our 5 legacy brands known as Holt, PEPCO, Richards, and Springfield Electric have become one brand moving forward with a shared culture, strategy, and vision. We are now going to the market under one bold new brand, Echo Electric.
The Collections Specialist engages with a portfolio of customers as a resource providing support and resolution for account-related challenges. The CAS collaborates cross-functionally with internal departments to address and resolve customer issues. Activities include Account Maintenance, Credit Limit Adjustments, Sales Tax Research and Resolution, Managing Job Account Maintenance and Documentation and Managing our Communication Strategy on Past-Due Balances. This position can report from the Springfield, IL or St. Louis, MO supply branch.
Essential Functions
Task
Customer Accounts
We’re the world’s number one distributor of electrical products, solutions and related services. Echo Electric is owned by Sonepar, a global company with over 500 locations nationwide. Whether you grow at one of our local Opcos or at one in another region, we want you to grow with us! All associates are regularly trained and we value promoting from within when possible.
Equal Employment Opportunity Statement
Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law..
EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.
Pay Transparency Non-Discrimination Provision
Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.
At Echo Electric, a brand owned by Sonepar, we are a leader in electrical distribution. Echo Electric represents over $1.2 billion in sales covering Illinois, Indiana, Iowa, Kansas, Kentucky, Missouri, Ohio, Nebraska, and Southern South Dakota. As part of Sonepar, the worldwide leader in electrical distribution, we have a global reach that allows us to offer excellent benefits and develop innovative solutions, while maintaining our strong local roots and close-knit culture. We empower our associates to contribute to our success by adopting the adapt, dare, learn mindset-- adapt to new situations and people, dare to appropriately challenge the status quo, and learn from others and our own experiences.
Our 5 legacy brands known as Holt, PEPCO, Richards, and Springfield Electric have become one brand moving forward with a shared culture, strategy, and vision. We are now going to the market under one bold new brand, Echo Electric.
The Collections Specialist engages with a portfolio of customers as a resource providing support and resolution for account-related challenges. The CAS collaborates cross-functionally with internal departments to address and resolve customer issues. Activities include Account Maintenance, Credit Limit Adjustments, Sales Tax Research and Resolution, Managing Job Account Maintenance and Documentation and Managing our Communication Strategy on Past-Due Balances. This position can report from the Springfield, IL or St. Louis, MO supply branch.
Essential Functions
Task
Customer Accounts
- Routinely utilize GetPaid collection / communication software to initiate customer communication based on workflow actions.
- Record customer communication and actions in GetPaid.
- Manage resolution of customer disputed items, including escalating the matter to management when the situation has stalled.
- Monitor aging and communication of overdue balances and account reconciliations.
- Conduct regular meetings with sales and operations to review open items with a customer.
- Analyze scheduled reports for customer action items.
- Recommend changes in customers’ credit privileges based on criteria provided.
- Communicate approved action items including release criteria and escalation options.
- Gather and assess documentation for preliminary job account approval,
- Monitor lien deadlines and complete required documents to reduce risk of loss.
- Perform general administrative tasks including document management and filing.
- Respond to incoming calls and voicemails in a professional and timely manner.
- Utilize clear and professional written communication across internal and external channels.
- Demonstrate effective problem-solving and conflict resolution skills.
- Encourages collaboration and is viewed as a team player.
- Share customer insights and account updates promptly with relevant stakeholders.
- Work with CAS team on department goals.
- Must be wiling and able to perform all other duties as assigned by management.
- Minimum four (4) years’ experience in Collections and Order to Cash, preferably in electrical or distribution experience and/or product and application knowledge.
- Accreditation from NACM a plus.
- Knowledge or willingness to learn tax laws: i.e. IL, IN, IA, PA, WI, MO, OH & KY
- Demonstrated commitment to ethical standards in professional conduct and decision-making.
- Strong attention to detail with demonstrated analytical and problem-solving capabilities.
- Proactive and solution-oriented mindset.
- Ability to prioritize and act with urgency on time-sensitive matters.
- Demonstrated ability to communicate clearly in written and verbal formats.
- Demonstrated time management and organizational skills, including an ability to plan and manage multiple priorities simultaneously.
- Proficiency in general personal computer applications, as well as in the use of Microsoft Office software, including Word and Excel.
- Ability to work well in a team environment.
- Personal characteristic of “can do” attitude.
- Personal characteristic of a sense of urgency to follow up on time sensitive matters.
- Ability to sit for prolonged periods of time.
- Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time.
- Ability to occasionally climb a ladder and step stool.
- Ability to lift, carry, and otherwise transport work-related materials that frequently weigh up to 25 lbs. and that may occasionally weigh in excess of 25 lbs.
- Medical, dental, and vision insurance plus employer paid short term and long-term disability and life insurance.
- Paid time off and paid holidays
- 401K match
- Profit Sharing
- Tuition reimbursement and employee development.
- Annual Safety Shoe Reimbursement
- Employee Discount on products
- Access to a variety of trainings for personal development
We’re the world’s number one distributor of electrical products, solutions and related services. Echo Electric is owned by Sonepar, a global company with over 500 locations nationwide. Whether you grow at one of our local Opcos or at one in another region, we want you to grow with us! All associates are regularly trained and we value promoting from within when possible.
Equal Employment Opportunity Statement
Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law..
EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.
Pay Transparency Non-Discrimination Provision
Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.
