Assistant Project Manager

Eaton Construction Services

Position: Assistant Project Manager

Location: In Office

Employment Type: Full-Time

Reports To: Project Manager

About Eaton Construction Services

Eaton Construction Services is a rapidly growing commercial construction company focused on delivering high-quality projects through disciplined execution, technology adoption, and exceptional client service. We utilize industry-leading tools including Autodesk Construction Cloud (ACC), Microsoft Teams, and structured project management processes to ensure projects are delivered safely, on time, and profitably.

We are seeking a highly organized, detail-oriented Assistant Project Manager (APM) who thrives in a fast-paced environment and enjoys driving accountability, organization, and communication across multiple projects.

Position Overview

The Assistant Project Manager is responsible for managing project information, documentation, workflows, and administrative processes throughout the project lifecycle. This role serves as the operational backbone of the project team, ensuring all project data, communications, RFIs, submittals, issues, procurement tracking, and closeout documentation are properly managed and maintained.

This is a position that works closely with Project Managers and Superintendents to ensure information flows efficiently and nothing falls through the cracks.

The ideal candidate is highly organized, technology-driven, proactive, and comfortable holding internal teams and third parties accountable to project deadlines.

Key Responsibilities

Project Information & Document Management

• Create and set up projects within Autodesk Construction Cloud (ACC) and Microsoft Teams.
• Maintain all project documentation, files, and records.
• Manage folder structures, document naming conventions, and version control.
• Ensure all project information is accurate, complete, organized, and up-to-date.
• Maintain strict document control throughout the project lifecycle.

RFI, Submittal & Issue Management

• Draft and coordinate RFIs, submittals, and issue documentation.
• Perform initial review of subcontractor submissions before PM review.
• Route documents through appropriate approval workflows.
• Maintain RFI, Submittal, and Issue Logs.
• Monitor and track all open items through completion.
• Follow up with architects, subcontractors, vendors, and internal teams to ensure timely responses.

Workflow & Accountability Tracking

• Maintain "Ball-in-Court" tracking for all active project items.
• Create and maintain project Action Item Logs.
• Monitor aging items and escalate delays to the Project Manager.
• Ensure no project workflow becomes stagnant or overlooked.

Meeting Coordination

• Schedule and coordinate project meetings.
• Prepare meeting agendas.
• Attend internal meetings and record meeting minutes.
• Track action items and follow up on commitments made during meetings.

Procurement & Vendor Coordination

• Maintain procurement and buyout tracking logs.
• Assist with subcontractor and vendor coordination.
• Track long-lead materials and procurement deadlines.
• Support Project Managers in achieving buyout completion within company timelines.

Reporting & System Management

• Maintain accurate dashboards and reporting within Autodesk Construction Cloud.
• Assist with weekly and monthly project reporting.
• Review Superintendent logs and documentation for completeness.
• Identify missing information, reporting deficiencies, and project risks.

Financial & Administrative Support

• Assist Project Managers with:
• Pay application preparation
• Subcontractor billing tracking
• Change order documentation
• Compliance documentation
• Insurance certificates
• Lien waivers

Closeout Documentation

• Manage closeout documentation collection and organization.
• Track and collect:
• Warranties
• O&M Manuals
• As-Built Drawings
• Final project documentation
• Maintain project closeout logs and ensure timely completion.

Performance Expectations

Successful candidates will consistently:

• Maintain highly organized project records.
• Meet internal workflow turnaround standards.
• Keep project dashboards current and accurate.
• Proactively identify risks, delays, and bottlenecks.
• Follow up relentlessly on outstanding items.
• Communicate professionally with all stakeholders.
• Ensure all project information remains audit-ready at all times.

Qualifications

Required

• 2 years of experience in construction administration, project coordination, assistant project management, or related roles.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail.
• Ability to manage multiple projects simultaneously.
• Proficiency with Microsoft Office Suite.
• Experience with construction management software.

Preferred

• Autodesk Construction Cloud (ACC) experience.
• Commercial construction experience.
• Experience with RFIs, submittals, procurement tracking, and document control.
• Associate's or Bachelor's degree in Construction Management, Engineering, Business, or related field.

Ideal Candidate

The ideal candidate is:

• Highly organized
• Process-driven
• Technology savvy
• Detail-oriented
• Self-motivated
• Proactive rather than reactive
• Comfortable holding others accountable
• Able to manage competing priorities
• Passionate about construction operations and project success

Compensation & Benefits

• Competitive salary based on experience
• Performance-based growth opportunities
• Remote work environment
• Professional development opportunities
• Technology-forward company culture
• Opportunity to grow into a Project Manager role

To Apply: Submit your resume and a brief introduction outlining your construction and project management experience. We are looking for individuals who take ownership, value organization, and enjoy helping projects run efficiently from start to finish.