Assistant Office Manager

Job Type

Full-time

Description

EMBRACING ABILITIES. EXPANDING POSSIBILITIES.

Easterseals Academy is a therapeutic school that provides schooling for children with an autism spectrum disorder, emotional disability, developmental delay, or intellectual disability. School districts refer students to Easterseals Academy where the schools provide an alternative school placement for these students to help them to achieve independence. Easterseals Academy has three campuses, located in Chicago, Machesney Park, and Tinley Park.

For more information about our organization, please visit us online at www.eastersealschicago.org.

The primary responsibility of the Assistant Office Manager is to assist with the day-to-day operations of the office processes and support the programs in all aspects of routine administrative duties. The Assistant Office Manager manages student data and related systems. The Assistant Office Manager follows the school schedule, working 37.5 hours per week (75 hours per check).

This position is located at the Easterseals Academy - Tinley Park Campus at 17300 Ozark Avenue, Tinley Park, IL 60477.

Major Functions/Accountabilities

• Maintain and review student files; including following up with families, case managers, nurse, and student teams to ensure that documents are completed and filed appropriately and in a timely manner.
• Support case manager in creation and return process for student files ensuring compliance with state guidelines.
• Support Office Manager in attendance monitoring and follow up.
• Process districts contracts throughout the year.
• Enter student RTO data in appropriate systems.
• Give monthly update regarding student data compliance.
• Submit all necessary compliance letters to districts in a timely manner.
• Collaborate with the Principal and Office Manager to ensure family communication goes out quickly, using multiple communication methods.
• Update and maintain student database systems including family communication systems to meet internal and external requirements.
• Update and enter grades and transcripts in the state system quarterly.
• Update and maintain data systems required for academy monitoring and programmatic reviews.
• Greet visitors, assist with parent/guardian concerns, and answer staff questions.
• Answer phones, route calls, and manage the school office with Office Manager.
• Document and deliver phone messages to appropriate recipients.
• Coordinate messenger service and mailings as needed.
• Support office manager in duties as assigned.
• All other duties as assigned.
  
  

Requirements

Education/Certification:

• High School Diploma or equivalent
  
  

Experience Required

• Minimum 1 year of administrative experience in a professional environment
• Preferred understanding and awareness of autism and related disorders, strong communication skills
  
  

Skills/Abilities

• Ability to multi-task in a high-stress environment
• Commitment to diversity, equity, and inclusion in the workplace.
• Technologically adept – comfort, familiarity, and ability to learn and use various computer applications. Intermediate-level knowledge of Microsoft Word, PowerPoint, Teams, Outlook, and Excel. Ability to use internet browsers and video conferencing.
• Ability to meet strict deadlines
• Ability to interact with diverse personalities.
• Well-organized and detail-oriented with an emphasis on accuracy
• Excellent interpersonal and communication skills, both written and verbal. Ability to maintain a high level of confidentiality
  
  

ADA: Easterseals will make reasonable accommodations in compliance with the Americans with Disability Act of 1990. Unless exempted by the Americans with Disabilities Act, all persons hired for this position are required to possess the ability to perform the physical tasks necessary to treat clients, i.e., bending, floor-sitting, etc., as well as to have the ability to lift up to 50 pounds frequently.

Salary Description

$22.09 - $27.62/Hourly