Public Safety Records Specialist

Employee Classification: CS - Clerical/Secretarial

Pay Grade: 06

Division: Public Safety

Subdivision: Public Safety

Department: Public Safety

Campus Location: Main Campus

General Summary

The Public Safety Records Specialist is responsible for the administration, maintenance, accuracy, security, and dissemination of law enforcement and public safety records in accordance with federal, state, and local laws, as well as university policies.

Principal Duties and Responsibilities

Performs complex administrative work involving police reports, criminal justice information systems (CJIS), records management, court documentation, and compliance with applicable federal, state, and local privacy and reporting requirements.

Maintains electronic and physical filing systems, including documentation of all records requests and responses, coordinates and processes records requested by prosecutors, courts, attorneys, and law enforcement agencies and civilians using the guidelines set forth in the Michigan Freedom of Information Act (FOIA) and CJIS compliance.

Assists with the collection, organization, maintenance, and reporting of information required under the Jeanne Clery Campus Safety Act, to include maintaining the Daily Crime Log and Clery Audit Trail.

Performs records management duties, maintains compliance documentation, assists with the preparation of the Annual Security and Fire Safety Report (ASFSR), and supports the Clery Compliance Coordinator through accurate recordkeeping, data collection, and administrative coordination.

Ensures proper document retention and destruction according to Michigan record retention schedules and university policy, while maintaining professional and confidential communications with all stakeholders.

Support departmental administrative projects as assigned.

Minimum Qualifications:

A high school diploma or GED is required.

Two years of administrative, records management, law enforcement, higher education, or compliance experience is required.

Experience working with confidential records is required.

Proficiency using Microsoft Office Suite, including Excel, Word, Outlook, and database software is required.

Ability to learn applicable federal regulations, including the Jeanne Clery Act, is required.

Preferred Qualifications:

An associate degree in Criminal Justice, Public Administration, Business Administration, Records Management, or a related field is preferred.

Experience working within a police department or campus public safety agency is preferred.

Experience with Records Management Systems (RMS), Computer Aided Dispatch (CAD), or law enforcement databases is preferred.

Knowledge of the Clery Act, FERPA, FOIA, and crime reporting standards is preferred.

Experience preparing statistical reports and maintaining compliance documentation is preferred.

Special Instructions:

This is a full in-person position on EMU's main campus.

The starting salary for this position is $49,130, or $23.62/hour.

Appointment Percentage:

100%