Assistant Director of Facilities

Employee Classification: AP - Administrative Professional

Pay Grade: AP 04

Division: Academic and Student Affairs

Subdivision: Rec IM Admin

Department: Student Life

Campus Location: Main Campus

General Summary

This position will provide direct oversight of Rec/IM indoor and outdoor facilities. Coordinate all facility rentals/reservations to include; scheduling of all academic classes, Rec/IM programs, special events. Work collaboratively with professional staff to ensure all events are properly staffed, and invoices are distributed and paid in a timely manner, and all program needs are met from a facility perspective. This role will lead all risk management plans and assist in properly training Rec/IM staff and will also serve as second in command in the absence of the Director.

Principal Duties and Responsibilities

Establish, coordinate and implement appropriate risk management plans for Rec/IM.

Develop and coordinate facility operating schedules.

Assist the Director of Rec/IM on determining operating hours, holiday break hours, and closures.

Oversight of locker room rentals and clean outs.

Work cooperatively with representatives from Rec/IM, HPHP, and other university departments, student organizations and community groups to effectively schedule all Rec/IM activities.

Serve as primary liaison with Physical Plant regarding custodial services, maintenance and repairs, and building projects/needs.

Establish and coordinate preventative maintenance schedules for facilities and work with Rec/IM staff to identify needs and schedule accordingly.

Develop, review, revise and enforce policies and procedures relating to all Rec/IM facility operations.

Conduct planning meetings with rental groups and obtain required paperwork (i.e. contracts, proof of insurance, etc.)

Coordinate and provide onsite supervision of special events and activities.

Collect and assess facility data related to operations; such as participation numbers, satisfaction surveys, etc. and implement improvements accordingly.

Develop a comprehensive plan for equipment repairs, replacement, and capital projects.

Forecast, track and record facility expenditures on departmental logs.

Plan, research and execute the purchase of equipment and supplies.

Assist in the development of a comprehensive plan for equipment repairs and replacement.

Prepare rental agreements and invoices for all rental groups in a timely manner.

Seek out opportunities to expand departmental revenues by maximizing facility space.

Serve on university and departmental committees.

Other duties as assigned by department head.

Minimum Qualifications:

Master’s degree in Recreation, Education, University and Student Leadership, Sports/Event Management or a related field is required.

Experience using Microsoft suite package (Word, Excel, and PowerPoint), Outlook, Visio, EMS and/or similar software applications to prepare correspondence and technically assist customers is required.

Experience and/or training that demonstrates the ability to work effectively with internal and external clients and customers to identify their needs, provide information or assistance, resolve their problems and/or satisfy their expectations by providing quality services is required.

Experience with InnoSoft Fusion Recreation Management Software preferred.

A minimum of three years’ experience in recreation and facility management in a supervisory role is required.

Preferred Qualifications:

Special Instructions:

This position works 100% onsite.

Appointment Percentage:

100%