Director of Facilities

Job Summary: The Director of Facilities provides strategic leadership and oversight for the planning, operation, and maintenance of all district facilities, grounds, and utility systems. This role directs custodial and maintenance operations to ensure safe, efficient, and well-maintained learning environments across the district. The Director manages district properties and operational services in a cost-effective manner while ensuring compliance with federal and state regulations, board policies, and safety standards. Working collaboratively with district leadership, the position supports the mission of providing a safe, supportive, and high-quality educational environment for all students.

Primary Duties and Responsibilities:

1. Provide leadership and strategic direction for all district facilities operations, including maintenance, custodial services, grounds, utilities, and physical plant systems.
2. Plan, coordinate, and supervise the operation, maintenance, and repair of all district buildings, grounds, athletic fields, playgrounds, bus garage, warehouse, sewer plant, and related facilities.
3. Develop, implement, and continuously monitor a comprehensive preventive maintenance program for district buildings, grounds, equipment, vehicles, and mechanical systems to ensure safe and efficient operation of all facilities.
4. Oversee the operation and maintenance of building systems including HVAC, electrical, plumbing, mechanical, energy management, automated temperature control systems, security systems, and other facilities-related technology.
5. Conduct regular inspections of district facilities and grounds to ensure safety, cleanliness, regulatory compliance, and operational effectiveness. Implement improvements as necessary.
6. Supervise and evaluate maintenance, custodial, and grounds personnel; oversee recruitment, hiring, training, scheduling, evaluation, and discipline of staff as necessary.
7. Assign work responsibilities and develop work schedules to ensure efficient and effective deployment of personnel across the district.
8. Monitor and manage the district work order system to ensure timely response and completion of maintenance and facility-related requests.
9. Manage construction, renovation, and repair projects; coordinate with architects, engineers, contractors, and inspectors to ensure projects meet district specifications, timelines, budgets, and quality standards.
10. Develop and administer the facilities, maintenance, and custodial budgets; monitor expenditures and conduct cost and productivity analyses to ensure efficient use of district resources.
11. Manage procurement of equipment, supplies, and services in accordance with district purchasing policies and applicable federal and state regulations.
12. Prepare and oversee bids, requests for proposals (RFPs), and contracts for maintenance services, construction, and facility-related projects.
13. Partner with the Business Office to manage and coordinate contracts for services including HVAC, mechanical systems, pest control, waste removal, elevators, snow removal, turf management, landscaping, and other operational services.
14. Ensure district compliance with all applicable federal, state, and local laws and regulations including building codes, safety regulations, environmental requirements, Right-to-Know law, AHERA, pesticide regulations, and other regulatory requirements.
15. Maintain required inspections, certifications, permits, and records related to boilers, elevators, asbestos management, environmental compliance, and other regulated systems.
16. Lead or participate in district safety initiatives, emergency preparedness planning, and facilities-related emergency response activities.
17. Coordinate and monitor building readiness and facilities operations during inclement weather and emergency situations.
18. Serve as liaison with municipal officials, regulatory agencies, contractors, architects, engineers, and community organizations regarding facilities matters.
19. Coordinate scheduling and community use of school district facilities in collaboration with building administrators and district staff.
20. Meet regularly with building administrators to review facility needs, project status, and operational issues affecting school buildings and grounds.
21. Develop long-term facility condition assessments and capital asset management plans to maintain district infrastructure and support educational programs.
22. Identify and implement energy conservation initiatives and evaluate opportunities for operational efficiencies and cost savings related to utilities and building systems.
23. Stay informed on new technologies, equipment, products, and best practices related to facility maintenance and custodial operations.
24. Provide training and updated information to facilities staff regarding equipment, safety procedures, and operational techniques.
25. Provide periodic reports and updates to district administration and the Board regarding facilities operations, projects, and priorities.
26. Collaborate with the district technology department to support facility needs related to technology installations, networking infrastructure, and specialized instructional spaces.
27. All other duties as assigned by the Chief of Finance and Operations or Superintendent.

Qualifications:

• High school diploma or equivalent required; technical/trade school training or an associate’s or bachelor’s degree in facilities management, construction management, engineering, or a related field preferred.
• Minimum of ten (10) years of experience in building maintenance, construction, or facilities operations, including demonstrated experience managing projects.
• Minimum of five (5) years of progressively responsible experience in facilities management or supervision of maintenance and custodial operations.
• Demonstrated working knowledge of:
  • Building systems, operating procedures, and applicable regulatory codes
  • Mechanical systems including HVAC, electrical, plumbing, and other facility-related systems
  • Skilled trades such as carpentry, masonry, metal work, painting, and general construction practices
  • Operation and maintenance manuals and technical documentation for building systems and equipment
  • Custodial methods, materials, and cleaning chemicals used in institutional facilities
  • Safety regulations and procedures related to building maintenance, including asbestos awareness and environmental compliance
• Valid Pennsylvania driver’s license required.
• Successful completion of a pre-employment medical examination.
• Successful completion of required background clearances, including:
  • Pennsylvania State Criminal History Clearance
  • Pennsylvania Child Abuse History Clearance
  • Federal Criminal History Record Information (CHRI) Clearance (Fingerprinting)
• Such alternatives to the above qualifications as the Board may deem appropriate and acceptable.

Applications will be accepted until the position is filled.