Personnel Technician II (#805216) - Education Center / Human Resources**INTERNAL CANDIDATES ONLY

East Side Union High School District   JOB TITLE: Personnel Technician II DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES To perform responsible clerical/technical support duties in the processing and maintenance of personnel actions, records, and reports for certificated and classified personnel. Employees in this job class receive limited supervision within a framework of standard policies and procedures. This job class participates in the effective establishment and maintenance of a variety of personnel records, payroll applications, and reports requiring independent judgment in the application of established personnel policies and procedures. This job class requires initiative and organizational/problem solving skills and is responsible for accurate and timely work production within stringent time deadlines.  SUPERVISOR: Personnel Director TYPICAL DUTIES Establishes and maintains personnel records and files for assigned employee groups and units under varying regulations and work schedules including records on salaries and changes of status such as leaves of absence, promotions, demotions and anniversary increases Processes resignations, retirements, and other personnel transactions for assigned personnel such as promotions, demotions, position changes, leaves, increment increases, vacations, transfers, changes in payroll status, and conducts exit interviews with all terminating employees Prepares records and establishes salary placement for new employees Creates and maintains seniority records for all employees Authorizes transmittal of appropriate correspondence to employees; inputs pertinent data regarding new hires on computer Posts all status changes to appropriate records, including computer entry for proper issue of warrants by payroll department and notifies employee properly in a timely manner of status changes  Researches and analyzes employment history and records to resolve specific problems or to respond to specific inquiries Distributes, logs, posts, and follows up on employee performance evaluation forms Acts as information source to all levels of staff regarding personnel policies and procedures, employee rights, benefits, and salaries EMPLOYMENT STANDARDS Knowledge of proper office methods, techniques and practices including filing systems, business correspondence; and telephone techniques Knowledge of District and state policies and procedures related to public school employment  Knowledge of financial accounting and record keeping methods, practices, and requirements Knowledge of proper English usage, grammar, punctuation, vocabulary, and spelling Ability to establish and maintain accurate personnel records and prepare routine reports and correspondence Ability to gather, verify, and analyze data Ability to interpret and apply pertinent personnel policies, rules, laws, regulations and employee bargaining agreements Ability to learn the operations, procedures, policies, and requirements of personnel and apply them with good judgment in a variety of procedural situations Ability to understand and carry out a variety of oral and written instructions independently Ability to handle with courtesy and tact a variety of public contacts, including stressful situations, both on the telephone and in person Ability to communicate effectively in written form Ability to type accurately at a rate required for successful job performance Ability to perform arithmetical calculations rapidly and accurately Ability to operate a variety of office equipment including calculator, typewriter, copier, and computer terminal Ability to organize and prioritize tasks to meet established schedules and time lines Ability to quickly identify problem areas or situations, isolate their causes and initiate a course of resolution Ability to establish and maintain effective work relationships with those contacted in the performance of required duties Responsible for accurate payroll accounting and computer entry meeting deadlines for monthly 10th and 30th payrolls with proper accounting structures Verifies payroll pre-register for accuracy Maintains and collects payment for jury duty related absences Calculates and verifies unemployment claims Calculates and verifies private insurance forms Calculates and verifies industrial accident claims Receives, verifies, and posts earned academic units, credentials, and prior experience of certificated employees; monitors credential expiration dates and advises or assists personnel of appropriate renewal procedures to maintain compliance staffing Calculates and maintains professional growth Receives and processes information of a private/sensitive nature insuring that such information is handled with discretion Payroll entry and changes to employee voluntary deductions including credit unions, tax sheltered annuities, state and federal withholding, and medical and dental Computes projected annual salaries as assigned for budget planning purposes and maintains staff allocations Processes a variety of District and state forms related to current and former employees Maintains monthly attendance records Prepares reports from data compiled and records kept as it relates to personnel Prepares all board action reports pertaining to personnel staffing Establishes and maintains a variety of records, logs, and filing systems pertaining to assigned area of responsibility; assures confidentiality of assigned files Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures

Performs related duties as required