Front Desk Receptionist/Office Assistant

Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist/Office Assistant to join our dynamic team! This vital role serves as the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to juggle multiple responsibilities with enthusiasm. This paid position offers a fantastic opportunity to develop your office management skills in a fast-paced, supportive environment.

Duties

• Greet visitors warmly and professionally, directing them to the appropriate personnel or department
• Manage multi-line phone systems, answering inquiries promptly and courteously while maintaining excellent phone etiquette
• Handle incoming calls, take messages, and transfer calls accurately using office communication tools
• Perform data entry tasks with speed and precision, including filing, proofreading documents, and updating records
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of information
• Support office management by assisting with calendar management, scheduling appointments, and coordinating meetings
• Utilize computer skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare documents and manage correspondence
• Support bookkeeping activities using QuickBooks or similar software for basic invoicing and expense tracking
• Provide customer support by addressing inquiries professionally and assisting clients or visitors as needed
• Assist with clerical duties such as photocopying, faxing, mailing, and inventory management

Experience

• Proven office experience or administrative support background in a professional setting
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Excellent verbal and written communication skills; bilingual abilities are a plus for serving diverse clients
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
• Experience handling multi-line phone systems with professionalism and efficiency
• Familiarity with clerical tasks such as filing, proofreading, calendar management, and bookkeeping preferred
• Demonstrated ability to provide outstanding customer service with a friendly demeanor
• Ability to manage time effectively while juggling multiple responsibilities in a fast-paced setting

Join us to be part of a vibrant team where your organizational talents and positive energy will make a real difference! This role is essential in creating a smooth-running office environment that supports our company's mission of excellence. We value proactive individuals who thrive on delivering top-notch customer service while managing administrative functions seamlessly.

Pay: $18.00 - $20.00 per hour

Work Location: In person

Salary : $18 - $20