Administrative Assistant - Business Office

Position Type:
Administrative Support/Administrative Assistant

Date Posted:
6/3/2026

Location:
Administrative Offices

Closing Date:
06/09/2026
Hours:
35 Hours/Week

This Administrative Assistant (AA) position is situated at the reception desk and is responsible for answering phones and greeting visitors to the District Administration building. In addition, the AA will perform clerical duties, complete data entry, maintain conference room calendars, complete routine office procedures, communicate with stakeholders, and perform basic bookkeeping tasks such as bank reconciliations as required and directed by the immediate supervisor. The successful candidate should be comfortable with office technology and have a working knowledge of computer applications, such as Microsoft Office, Google Suite, and/or similar programs. The candidate should also demonstrate strong initiative, problem solving skills, enthusiasm, and a positive commitment to customer service; as well as being organized, diligent with deadlines, maintaining confidentiality, paying attention to detail, and being an effective communicator. Experience in an educational office setting is preferred.

JOB DESCRIPTION
Organizational / Labor Relationship: Collective Bargaining Agreement - East Penn School District and Administrative Assistant and Instructional/Staff Assistant Employees
Status (FLSA): 12 month position, non-exempt, salaried
Position Summary: The Administrative Assistant performs basic and advanced clerical, secretarial, bookkeeping and general office procedures as required and directed by immediate supervisors.
Education: High school graduate or GED equivalent
Experience:

1. Documented satisfactory performance in positions requiring skills stated in the primary function including keyboarding
2. A minimum proficiency test demonstrating computer and office skills required as an Administrative Assistant, administered by Human Resources

Knowledge / Skills / Abilities

1. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar
2. Can demonstrate competency in general knowledge and general clerical skills
3. Can independently operate office machines, including but not limited to: typewriters, computer keyboards, printers, telephones, calculators, photocopiers and the like
4. Can demonstrate competency in basic bookkeeping principles and procedures
5. Can demonstrate competency in effective routine communication skills including proofreading, use of acceptable grammar and spelling, and oral communications
6. Can demonstrate ability to independently type at a copy rate of at least 45 words per minute
7. Can demonstrate competency in independently indexing, filing and maintaining basic inventory and filing systems
8. Is able to independently read, write, speak, and comprehend the English language

Essential Functions / Duties / Responsibilities

1. Prepares, types and distributes general correspondence, reports, and related items
2. Creates, maintains and generates reports and communications using personal computer data bases and software
3. Processes in-coming and out-going mail and telephone calls
4. Maintains an inventory of supplies for the work station and completes budget/requisition process for supplies
5. Assists supervisor in maintaining appointment calendars and appropriate administrative details
6. Performs other tasks unique to and appropriate for the specific secretarial assignment

Physical Requirements

1. Ability to stand, bend, stoop, sit, lift, reach, communicate (vision, hearing, and speech), carry or convey sufficient weight to safely and effectively carry out functions, duties, and responsibilities
2. Ability to independently ambulate in and around school buildings and office areas
3. Ability to travel to and from assigned work locations without employer support

This job description may be updated and/or altered at the sole discretion of the employer.

To perform this job successfully, an individual must be able to perform each essential function / duty / responsibility at acceptable standards as set by the employer. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request.

EOE