What are the responsibilities and job description for the Special Events Permit Expeditor position at East of Collins Expediting, Inc?
Special Events Permit Expeditor
Sunny Isles Beach, FL 33160 | Full-time
DRIVEN BY LUXURY
Welcome to East of Collins!
East of Collins Expediting is South Florida’s leading concierge-style permit expediting firm. Since 2009, we’ve been simplifying the complex world of permitting for construction and special events across Miami-Dade, Broward, and Palm Beach Counties. We’ve built our reputation through relationships, responsiveness, and results—and now we’re growing our Special Events Department.
We offer great benefits and pride ourselves on our supportive and collaborative team environment.
About the Role:
We are seeking a sharp, reliable, and organized Special Events Permit Expeditor to join our fast-paced Special Events Department. This role involves preparing, coordinating, submitting, tracking, and following-up of permits for high-profile public and private events throughout South Florida. This role involves client communication, documentation management, and coordination with city agencies to ensure a seamless approval process. The Special Events Permit Expeditor reports to the Special Events Director and play a critical role in managing expectations and delivering results.
**The compensation listed in the job posting is based on relevant industry experience**
Please note: This is not an event coordination or onsite event production role. You will not be working at the events themselves but supporting the back-end permitting process that makes them possible.
Why Join Us?
Work with a premier luxury service provider in South Florida
Hands-on training and career development
Opportunity to thrive in a dynamic and fast-paced industry
Collaborative and supportive team environment
Responsibilities:
- Complete, submit and track permit applications with local municipalities and agencies (including city, county, fire, and police departments).
- Gather supporting documentation such as site plans, insurance certificates, traffic plans, and security arrangements.
- Ensure that applications are accurate, complete, and submitted by deadlines.
- Communicate with government departments to follow up on permit statuses, corrections, or additional requirements.
- Organize and transport paperwork and permit packages between agencies and our office.
- Accurately update project details and correspondence in Zoho CRM daily.
- Review permit packages to ensure they are complete and meet jurisdictional requirements.
- Assist with scheduling inspections and coordinating logistics with city departments as needed.
- Be present during inspections or event setup as needed to assist with permit compliance.
- Communicate directly with the Director and Project Manager to prioritize tasks and timelines.
- Prepare RFRs (Requests for Reimbursement) when processing permit-related payments.
- Maintain confidentiality and professionalism while representing East of Collins in municipal offices.
- Understand the permits and/or approvals needs for a specific event based on location, size, type, and activities involved (e.g., street closures, sound amplification, alcohol service, tents).
- Directly assist the Special Events Director as needed.
Qualifications:
- Demonstrated expertise in quality control and accuracy of documentation.
- Ability to follow detailed instructions.
- Excellent communication (both verbal and written) and interpersonal skills.
- Detail-oriented with strong organizational and time management abilities.
- Ability to effectively manage multiple tasks for multiple projects simultaneously.
- Ability to navigate bureaucracy and build positive relationships with regulatory bodies.
Requirements:
- Minimum 1-3 years of experience in permitting, construction, project management, or municipal coordination related to permitting. (Preferred)
- Valid driver’s license and reliable personal transportation (Required)
- Ability to lift and carry permit packages (up to 50 lbs) and navigate buildings with no elevators
- Strong attention to detail and ability to follow instructions precisely
- Strong sense of urgency and problem solving skills
- People-oriented, enjoys interacting with people and working on group projects
- Adaptable/flexible, enjoys doing work that requires frequent shifts in direction
- Comfortable driving throughout the tri-county area to government offices
- Professional verbal and written communication skills
- Experience with CRM systems (Zoho CRM preferred) and/or administrative documentation
If you thrive in a fast-paced environment, enjoy working behind the scenes to make big things happen, and want to be part of an exciting team that supports some of the most iconic events in South Florida—this role is for you!
At East of Collins, your attention to detail, communication skills, and follow-through will help bring high-profile events to life, even if your work is done before the spotlight hits.
Ready to step into a career where your organization and hustle make an impact? Apply now to join our Special Events Permitting Team!!!
Additional Job Details:
Schedule:
- Monday to Friday, full-time, in office work
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
- College degree (Preferred)
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- construction permit expediting: 1 year (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person
Salary : $20 - $25