Attendance Clerk @ ECMS

CARTER COUNTY JOB DESCRIPTION

BASIC FUNCTION:

Coordinate the Dual Integrated Map Encoding (DIME) system; file corrections with Management Information Services (MIS); audit student membership; provide and maintain information; prepare maps and assist with the historical information of schools.

REPRESENTATIVE DUTIES:

• Audit student membership to verify correct school attendance by students.
• Maintain the DIMEE file and coordinate corrections with MIS.
• Operate computer terminal for boundary changes, population reports and student membership projections
• Provide information to schools and parents regarding school assignments in coordination with appropriate personnel.
• Assist with maintaining historical information regarding the school boundary lines and statistical data.
• Assist with preparation and composition of charts and documents.
• Assist with map preparation of the school board districts and school attendance areas as required
• Assist with the preparation of annual projections of student membership
• Assist school personnel and others in the use of DIME file and map reading information.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Track and block information on census maps
• Record-keeping techniques
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Oral and written communication skills
• Research methods and report writing techniques
• Interpersonal skills using tact, patience and courtesy
• Technical aspects of field of specialty
• Operation of a computer terminal and data entry techniques

ABILITY TO:

• Read track and block information and census maps
• Understand and follow oral and written directions
• Communicate effectively both orally and in writing
• Work cooperatively with others
• Add, subtract, multiply and divide quickly and accurately
• Maintain records and prepare reports
• Plan and organize work
• Operate a computer terminal to enter data, maintain records and generate reports

EDUCATION AND EXPERIENCES:

Any combination equivalent to: high school diploma, GED Certificate or demonstrated progress toward obtaining a GED as required by Kentucky law and two years general clerical experience involving the use of automated systems.