Event & Production Coordinator

Earth Coast Productions

Remote (Colorado-based preferred)

Part-Time | Up to 30 hours/week | $30-35/hour

• Hourly Rate: $30-35/hour (based on experience)
• Hours: Up to 30 hours per week
• Schedule: Flexible, with core collaboration hours as needed
• Location: Colorado-based candidates preferred (Broomfield, Denver, Boulder area). Strong remote candidates considered.
• Benefits: No formal benefits package for this part-time role. Flexible schedule and remote work arrangement.
• Growth Opportunity: 6-month review with potential rate increase based on client ownership and revenue impact

Applications are reviewed on a rolling basis. We're looking to fill this role by the end of January 2025.

To Apply:

Please submit your resume and a brief cover letter explaining what draws you to this role and the experience you bring.

Earth Coast Productions is an event production and media company specializing in high-impact livestreams, hybrid conferences, and cinematic storytelling. From mission-driven conferences to brand films and social content, we partner with organizations to create experiences that extend reach, deepen engagement, and support long-term impact.

We operate as a small, senior team with a strong systems mindset and a high bar for quality and client experience.

We're at a transition point. As our Production Manager steps away, this role will grow significantly over the first year as you take on increasing responsibility for client relationships and event leadership. We're looking for someone who wants to build something, not just execute tasks.

We're seeking an organized, proactive Event & Production Coordinator to support client relationships and lead day-to-day event execution with a clear pathway to becoming an Event Producer/Lead.

This role sits at the intersection of event planning, client communication, production coordination, and operations. You'll help ensure our clients feel supported and informed, and that events move smoothly from concept through delivery.

This is an ideal role for someone with event industry experience who is ready to take on increasing ownership and grow into a leadership position within a small, dynamic production company.

Event Coordination & Logistics

• Support event planning and execution for conferences, livestreams, and hybrid productions
• Coordinate event timelines, schedules, and deliverables across projects
• Manage vendor relationships and logistics coordination
• Assist with on-site event execution and production coordination
• Track milestones and ensure deadlines are met

Client Communication & Support

• Support day-to-day client communications and requests
• Maintain professional, responsive client relationships
• Document client interactions accurately in CRM
• Flag risks, concerns, or scope changes proactively

Project & Financial Administration

• Create and send accurate client invoices
• Track payments and follow up on outstanding accounts
• Maintain organized project documentation and financial records
• Support internal team coordination and scheduling

• Take ownership of client relationships for assigned events, serving as primary point of contact
• Lead event planning conversations, translating client vision into detailed production plans
• Manage event budgets and timelines independently, ensuring profitability and delivery excellence
• Serve as on-site lead for events, managing staff and troubleshooting in real-time
• Identify opportunities to expand client relationships and services
• Contribute to business development and strategic growth initiatives

• 2-4 years of experience in event coordination, event planning, production support, or client services (event industry strongly preferred)
• Demonstrated interest in growing into event planning/production leadership
• Strong organizational skills and attention to detail
• Clear, professional communication skills (written and verbal)
• Experience with event logistics, vendor coordination, or production environments
• Ability to manage multiple projects and shifting priorities
• Proactive, solutions-oriented mindset with strong follow-through
• Client-focused approach with a high standard of service
• Comfort working independently in a small, evolving company

• Experience with corporate events, conferences, or live productions (50-500 attendees)
• Familiarity with AV, livestreaming, or technical production requirements
• Background in operations, project management, or production coordination
• Experience working with remote teams and digital collaboration tools

• Notion (project management and documentation)
• ActiveCampaign (CRM)
• Google Workspace
• Zoom and related collaboration tools
• (Training provided as needed)

• Flexible, remote work structure with autonomy and trust
• Clear growth trajectory with increasing responsibility and client ownership
• Meaningful involvement in creative, mission-driven production projects
• Opportunity to shape the role and grow alongside a committed team
• Exposure to live events, hybrid productions, media creation, and operations systems
• Supportive environment with mentorship and knowledge transfer from experienced team members
• Access to training and support from outgoing production manager during transition period

Please be prepared to answer the following:

1. In 2-3 sentences, describe your most relevant experience for this role and why you're interested in Earth Coast Productions.
2. Describe an event you've coordinated or supported from start to finish. What was the scope, your role, and the outcome?
3. How do you approach managing multiple competing priorities when everything feels urgent?
4. A client emails you, frustrated about a missed deadline on a project you're managing. Walk us through how you would handle the situation.
5. Where do you see yourself in 2-3 years within the event production industry?
6. Describe a time you took on a responsibility that stretched your capabilities. What did you learn?

Earth Coast Productions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.