What are the responsibilities and job description for the Office Manager / Bookkeeper position at Earles Engineering & Inspection?
Background
Earles Engineering & Inspection (EEI)—a Pittsburg, KS–based firm delivering civil, structural, environmental, inspection, and surveying services across Kansas, Texas, and the Oklahoma Panhandle—has a 30-year record of partnering with municipalities, state agencies, and private developers on water, wastewater, and land-development projects.
Position Overview
We are seeking a reliable, detail-oriented Office Manager/Bookkeeper to oversee day-to-day office operations and own the company’s bookkeeping and financial processes. This is a hands-on, high-trust role where you’ll work closely with leadership to manage invoicing, payroll, and reporting while keeping the business organized and running efficiently. The ideal candidate is proactive, highly organized, and comfortable operating independently in a fast-paced, small business environment.
Key Responsibilities
Manage full-cycle bookkeeping (QuickBooks or similar)
Handle AR/AP, invoicing, collections, and vendor payments
Perform bank/credit card reconciliations and maintain clean records
Process payroll and support basic HR/benefits administration
Prepare monthly reports (P&L, balance sheet, cash flow)
Support billing, job tracking, and project documentation
Oversee office operations, communications, and organization
Qualifications
5 years in bookkeeping, office management, or small business finance
Strong QuickBooks (or similar) experience
Experience with AR/AP, payroll, and reconciliations
Highly organized, detail-oriented, and able to work independently
Strong communication and professionalism
Preferred:
Construction, engineering, or project-based business experience
Job costing, progress billing, or contract/admin exposure