What are the responsibilities and job description for the Accounting & Administrative Specialist position at Eagle Eye Power Solutions, LLC?
Elevate Your Career at Eagle Eye Power Solutions!
Are you an accounting professional who enjoys variety in your day? Do you thrive in a role where precision, organization, customer service, and teamwork all come together?
Eagle Eye Power Solutions is seeking an Accounting & Administrative Specialist to join our team at our Mequon, Wisconsin headquarters. This position plays a critical role in supporting our accounting operations while serving as the welcoming face of our office.
This is an ideal opportunity for someone who enjoys balancing financial responsibilities with office administration, customer interaction, and helping keep a growing organization running smoothly.
About Eagle Eye Power Solutions
At Eagle Eye Power Solutions, we're dedicated to increasing power reliability and safety through industry-leading backup power technologies, training, and services. We support critical infrastructure industries that depend on uninterrupted power and are passionate about delivering exceptional service to our customers.
At Eagle Eye, we:
- Lead through education
- Put safety first
- Empower our employees
- Prioritize our customers
- Support our communities
We're growing, and we're looking for talented team members who want to grow with us.
What You'll Do:
Accounting & Payroll
- Process bi-weekly payroll accurately and on time through our ERP system.
- Review employee expense reports and reconcile expenses against company credit card transactions.
Accounts Payable
- Set up new vendors in the ERP system, including W-9 documentation.
- Process approved service and product invoices.
- Match invoices to purchase orders and supporting documentation.
- Assist with weekly payment processing and vendor account maintenance
Accounts Receivable
- Set up new customers in the ERP system, including tax exemption documentation.
- Assist with customer invoicing and monthly statement distribution.
- Process customer payments received via credit card, ACH, and check.
- Support collection and account reconciliation activities as needed.
Office Administration & Reception
- Serve as the first point of contact for visitors, vendors, and incoming calls.
- Maintain a professional and welcoming front office environment.
- Manage office supply inventory and coordinate office purchases.
- Assist with mail distribution, shipping, and general office operations.
E-Commerce & Administrative Support
- Process e-commerce orders accurately and efficiently.
- Assist various departments with administrative projects and reporting.
- Support special projects and company initiatives as assigned.
What We're Looking For
Required Qualifications
- 2-3 years of experience in accounting, bookkeeping, payroll, or a related financial role.
- Strong understanding of Accounts Payable and Accounts Receivable processes.
- Experience processing payroll.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Professional and customer-focused demeanor.
- Proficiency with Microsoft Office, including Excel and Outlook.
- Ability to handle confidential information with discretion.
Preferred Qualifications
- Experience working within an ERP system.
- Experience supporting e-commerce order processing.
- Previous receptionist, office administration, or customer service experience.
- Associate's degree in Accounting, Business Administration, or related field.
Why Work at Eagle Eye?
At Eagle Eye, you're not just joining a company—you're joining a team that values collaboration, accountability, and continuous improvement.
What We Offer
- Competitive compensation
- Medical, dental, and vision insurance
- Company-paid life insurance
- 401(k) with automatic 3% employer contribution
- Paid time off and paid holidays
- Professional development opportunities
- Supportive team environment
- Quarterly employee events and team-building activities
Work Environment
This is a full-time, in-office position located at our headquarters in Mequon, Wisconsin. Regular on-site attendance is required to support daily accounting, reception, and office operations.
Additional Requirements
Any offer of employment is contingent upon successful completion of:
- Pre-employment background check
- Pre-employment drug and alcohol screening
This position is subject to Eagle Eye's Drug and Alcohol-Free Workplace Program.
If you're looking for a role where your accounting expertise, organizational skills, and customer service mindset can make a meaningful impact every day, we'd love to hear from you!
Apply today and help power the future with Eagle Eye Power Solutions.
Eagle Eye Power Solutions, LLC is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and welcome applicants of all backgrounds and experiences.
Benefits:
- 401(k)
- 401(k) 3% Match
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Accounting: 2 years (Required)
- Payroll: 2 years (Required)
Work Location: In person