HOA - Administrative Assistant

Administrative and Office Support

• Greet and assist residents, guests, and vendors in a professional and courteous manner.
• Answer incoming telephone calls, respond to emails, and manage general correspondence.
• Maintain accurate resident records, files, and databases, both physical and electronic.
• Process and track work orders, vendor invoices, and resident requests.
• Assist with the preparation and distribution of community notices and meeting agendas.
• Post updates, announcements, and important documents to the Association website or community portal.
• Monitor office supplies and coordinate ordering as needed.
• Provide administrative support to the Property Manager, Assistant Property Manager, and Association Boards.
• Follow established Association policies, procedures, and applicable Florida HOA and condominium requirements.
• Maintain confidentiality when handling resident information, Association records, and sensitive matters.

Additional Responsibilities and Operational Support

In addition to the primary duties outlined above, the Administrative Assistant will be expected to:

• Assist with other administrative functions and office responsibilities as directed by the Property Manager or Assistant Property Manager.
• Provide coverage and support in other areas of the office when staffing needs, workloads, or daily operations require additional assistance.
• Assist coworkers with tasks and projects to ensure the efficient operation of the Property Management Office.
• Adapt to changing priorities and take on additional assignments as needed.
• Perform other reasonable job-related duties as assigned by management.

This position is not limited exclusively to the duties listed above. Flexibility, teamwork, and a willingness to assist wherever needed are essential requirements of the role.

Pay: $21.00 - $23.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Salary : $21 - $23