What are the responsibilities and job description for the Equipment Coordinator position at E-Z Bel Construction, LLC?
WHO WE ARE
With over 50 years of experience, E-Bel Construction is a leading civil and commercial construction company operating in Texas. We specialize in street reconstruction, underground utility installations, concrete work, bridges, and traffic signals.
At E-Z Bel Construction, our business purpose is not the construction of roads, but rather to "Build Opportunities through Constructing Our Communities!
E-Z BEL'S CORE VALUES
We are an Enthusiastic team, always excited about our jobs, and maintaining a positive outlook that spreads like "The laugh from upstairs." Our Zealous dedication is unwavering, ensuring that we do our jobs right and work with purpose, always living by the mantra "Do it Today!" Being Bright is an essential aspect of our culture, as we actively problem solve, take proactive approaches, and maximize our resources, exemplified by our belief in "I'll make it Happen." We are Earnest team contributors, working for the greater good and driven by the spirit of "Do it for Tio!" And as Leaders, we take ownership, communicate effectively, demonstrate competence in delivering results, and create opportunities, united under the banner of "I am E-Z Bel."
POSITION SUMMARY
The Equipment Coordinator is responsible for organizing, tracking, and managing all data and documentation related to E-Z Bel Construction's fleet and equipment. This includes lifecycle tracking, fuel logs, inspections, GPS monitoring, compliance records, and communication with vendors and field crews. The role supports mechanics, yard teams, and field personnel with timely coordination of equipment assets, and grows into leadership and audit responsibilities over time.
YOUR ROLE
• Tracks equipment activity using Geotab GPS, fuel usage, inspections, and work orders
• Inputs and maintains accurate records for deliveries, assignments, disposals, maintenance, and registrations
• Logs and monitors cost data related to fuel, repairs, and vendor purchases
• Organizes equipment files (physical and digital) including keys, gas cards, license plates, and compliance documents
• Ensures lifecycle documentation is complete from acquisition through retirement
• Monitors inspection and registration timelines to ensure fleet compliance with DOT, OSHA, and company policies
• Restocks and audits vehicle first aid kits; files safety forms and follows up on deficiencies
• Conducts internal audits on equipment tracking systems and implements corrective action as needed
• Collaborates with HR and Safety to close documentation gaps and maintain audit readiness
• Participates in downtime reduction efforts and proactively mitigates risk across the fleet
• Coordinates with mechanics, yard personnel, and field crews to support repairs, deliveries, and equipment requests
• Serves as a point of contact for vendors, ensuring professional communication and timely service
• Works with project managers and superintendents to plan and track equipment across job sites
• Assists in resolving delivery issues and ensures accurate information is relayed internally
• Provides fleet status updates and risk assessments to leadership as assigned
• Supports continuous improvement of processes and internal standards for the coordination team
• Completes other duties and special projects as assigned to support the department and company operations
WHAT YOU BRING
• High School Diploma required
• 3-5 years of administrative experience required
• Prior experience in construction equipment or fleet coordination a plus
• Proficiency in Microsoft Excel and tracking software (Geotab or equivalent)
• Strong organizational and communication skills
• Ability to handle multiple priorities with attention to detail
• Familiarity with DOT/OSHA compliance preferred
• Bilingual (Spanish/English) strongly preferred
PHYSICAL REQUIREMENTS
Candidate should have the ability to sit for extended periods, often at a computer workstation, and perform tasks requiring manual dexterity, such as typing, filing, and handling paperwork. Good vision and hand-eye coordination are essential for accuracy in data entry and reviewing technical documents. Additionally, they should be able to move comfortably around the office environment and possibly lift light objects or boxes occasionally. Overall, maintaining a level of physical fitness conducive to prolonged sedentary work and occasional light physical tasks is important for optimal performance in this role.
PRE-SCREEN
Upon offer, employees will be required to complete and pass a pre-employment drug screen.
BENEFITS
At E-Z Bel, we don't just construct buildings; we build pathways for our employees to thrive, both personally and professionally. Here's a peek into the unparalleled benefits you stand to gain as a proud member of our team:
• Best in Class Medical & Dental Plans
• Vision Insurance
• Voluntary life insurance
• Supplemental Insurance for accident, critical illnesses, and short-term disabilities coverages
• Pet Insurance
• Retirement plan (401k)
• Quarterly Bonuses
• Paid Time Off
• Employee Assistance Program
• Tuition reimbursement and Continued Education programs
• Scholarship Initiatives
• Community Engagement
• Employee and family engagement events
• Quarterly State of the Company Meetings, and more.
E-Z Bel Construction, LLC Is an equal opportunity employer that is committed to inclusion and diversity. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All are encouraged to apply!
