What are the responsibilities and job description for the Executive Assistant to Leadership (Strategic & Financial Focus) position at E-Town Marketing and Distributing?
Join E-Town Marketing and Distributing, a growing organization seeking a high-level Executive Assistant to act as a strategic partner to leadership—supporting operations, financial initiatives, and key business decisions in a fast-paced, confidential environment.
This role goes beyond traditional administrative duties and requires strong project coordination, compliance oversight, financial awareness, and proactive problem-solving.
The Executive Assistant will serve as a trusted partner to leadership, helping manage priorities, support key initiatives, and ensure operational efficiency.
Key Responsibilities
- Manage multiple projects and priorities, ensuring deadlines, accuracy, and follow-through
- Research, analyze, and organize information to support informed business decisions
- Track permits, licenses, renewals, and regulatory requirements to maintain compliance
- Draft, review, and format executive correspondence, reports, contracts, policies, and procedures
- Support leadership with financial-related tasks, including exposure to equity structures and tax strategies
- Coordinate with vendors, agencies, legal professionals, and internal stakeholders
- Maintain confidential records and handle sensitive information with discretion
- Anticipate needs, identify risks, and resolve issues proactively
Qualifications & Experience
- Bachelor’s degree in business, finance, communications, or a related field preferred; exceptional, high-level professional experience will be given strong consideration
- Extensive experience supporting executives in a professional environment (law firm, tax, finance, or similar strongly preferred)
- Proven exposure to financial concepts such as equity structures, tax strategies, or business structuring
- Exceptional written and verbal communication skills
- Advanced organizational and project management abilities with strong attention to detail
- Demonstrated ability to manage multiple priorities in a fast-paced, high-expectation environment
- Ability to handle sensitive information with discretion and sound judgment
Core Competencies
- Executive communication and professional writing
- Project and deadline management
- Compliance tracking and regulatory research
- Financial awareness (equity and tax-related concepts)
- Vendor coordination and relationship management
- Problem-solving, critical thinking, and sound judgment
Compensation & Benefits
- Competitive pay based on experience
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off
- Relocation assistance available for candidates outside the Elizabethtown, KY area
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Relocation assistance
- Vision insurance
Application Question(s):
- Are you at least 21 years of age?
- Have you ever worked in a legal, tax, or highly regulated environment? If so, describe your role and responsibilities.
- Briefly describe your experience supporting executives. What level of leadership did you support, and what were your primary responsibilities?
Ability to Relocate:
- Elizabethtown, KY 42701: Relocate with an employer provided relocation package (Required)
Work Location: In person