Athletic Operations Coordinator

About The Position

An Athletic Operations Coordinator position is essential to sustaining a safe, compliant, student-centered, and growth-oriented athletic program at E.L. Haynes. This role is a core part of the infrastructure that protects students, supports coaches, safeguards institutional reputation, and ensures our programs operate legally, efficiently, and in full alignment with our academic mission and strategic priorities. The Athletic Operations Coordinator supports the Athletic Director in the overall leadership and management of the E.L. Haynes (ELH) Athletic Program. This position will report to the Athletic Director.

Starting salary range: $46,739 - $71,908 (Starting salary is determined based on years of relevant experience.)

You Will

• Assist the Athletic Director in supervising the High School and Middle School athletic programs, including recommending and implementing policies and procedures.
• Assist the Athletic Director in the development, management, and implementation of the annual athletic budget.
• Assist with the development of interscholastic athletic schedules and officials’ schedules for all contests.
• Coordinate transportation for all athletic practices and contests.
• Coordinate support personnel for athletic contests, including game management, ticket sales, security, athletic trainer, emergency personnel, and related apparatus.
• Assist the Athletic Director in the supervision, support, training, and evaluation of athletic coaches to ensure fulfillment of their job requirements.
• Implement and monitor the Athletic Code of Conduct for students, coaches, and, when applicable, spectators.
• Assist in the supervision and game-day management of all contests.
• Represent ELH, as needed, at conference, state, or national meetings related to the administration of interscholastic athletics.
• Assist in ensuring that all applicable laws, regulations, and school policies related to athletics are understood, applied, and followed, including Title IX.
• Create and distribute materials to publicize athletic and sporting events (print and electronic) to enhance awareness and promote attendance and support from students, staff, families, and the broader community.
• Maintain professional relationships with media sources and provide timely information regarding schedules, postponements/cancellations, results, statistics, and records.
• Coordinate ancillary activities associated with athletic events (e.g., musical performances, scorer’s table operations, halftime programs, police coverage, on-site medical care, concessions, custodial services).
• Handle all accidents and injuries in accordance with school policies and applicable laws, including timely reporting and documentation.
• Maintain records and documentation necessary to track athletic program activities, participation, events, and outcomes in compliance with school policies and applicable regulations.
• Travel to local schools, athletic facilities, competitions, and professional meetings as required.
• If necessary, coach team(s) and provide instruction for sports programs as assigned.
• Perform all other duties as assigned by the Athletic Director.
  
  

Physical Requirements

• Ability to move throughout campus and athletic facilities for extended periods.
• Physically able to attend and actively engage with coaches, game officials, and student-athletes indoors and outdoors year-round.
• Ability to lift, carry, and transport athletic equipment and materials safely.
• Ability to work indoors and outdoors in a variety of weather conditions.
• Availability to work evenings and weekends as required for practices, games, and events.
  
  

Qualifications

You Have

• Proven, hands-on experience in high school, college, or community sports is required.
• Experience working with youth in academic or athletic settings.
• Knowledge of applicable federal and state laws and regulations related to interscholastic athletics, safety, and health (including Title IX and other relevant regulations).
• Ability to evaluate, develop, and implement athletic programs, activities, and events, and to make effective recommendations.
• Strong organizational and communication skills with the ability to manage multiple tasks, competing priorities, and tight timelines.
• Ability to establish and maintain cooperative working relationships with students, staff, families, and community partners.
• Ability to engage in ongoing self-evaluation related to leadership, performance, and professional growth.
• Valid driver’s license and clean driving record required (CDL preferred).
• CPR, First Aid, and AED certification (or willingness to obtain).
  
  

You Might Also Have

• Experience as a sports administrator, program coordinator, or in a similar athletic role is strongly preferred.
• Oral and/or written proficiency in Spanish.