Permitting Coordinator & Estimator – Residential Construction

E.J. Jaxtimer, Builder, Inc. founded in 1978, is an award-winning company which has become one of the largest, most trustworthy, and successful companies on Cape Cod and the Islands. Although we began as a building company, we now offer our clients much more, including landscape construction, gardening, property management, custom millwork, and concierge services to meet all the needs of our residential estates. E. J. Jaxtimer Builder, Inc. is very involved in the community and engaged in extensive philanthropy on Cape Cod and the Islands.

We are seeking a full-time Estimator for our building group which specializes in high-end residential construction.

JOB RESPONSIBILITIESPERMITTING & PRECONSTRUCTION

· Create job folder (using Jaxtimer template) and/or access folder that has already been created

· Gather construction documents needed based on town permitting requirements (may include any or all of the following: architectural plans, structural plans, site plan, order of conditions)

· Establish required permits and fee schedule

· Prepare permitting documents (town application, stamped architectural, structural and site plans, recorded order of conditions, copies of all utility shutoff letters) and manage process to attain any pre-construction required permits

· Coordinate with owners on paying permit fee as required by town (pre filing or post issuance) and coordinate payment from Assistant Controller

· Ensure payment receipt is submitted to billing department

· If demoing involved, file for demolition permit

· Issue utility disconnect letters and communicate proposed disconnect dates to company leadership

· Coordinate with Project Managers and Site Supervisors to schedule the required inspections on building permit requirements and apply for those inspections. Confirm with Project Managers/Site Supervisors that request has been submitted

· Monitor town portal at least three days per week for issuance of project CO’s

ESTIMATING

· Schedule and attend site visit/walkthrough with homeowners (and representatives) and any identified subcontractors or major vendors

· Consult with clients (and their representatives) vendors, subcontractors and relevant Jaxtimer employees (PM’s, SS) to capture all materials and labor related to a proposed construction project

· Document existing conditions of any proposed project site where no plans exist in order to determine and document the scope of a project

· Prepare bidding documents from vendor lists and solicit multiple (min 3) bids per trade to include all material, labor and associated construction costs

· Develop bid list of vendors by project and track subcontractor responses within acceptable timeframe and follow up as necessary with any subcontractors or vendors who have not met submission timeframe(s)

· Review and analyze all bids received for accuracy and omissions and notify subcontractors of deficiencies

· Create a subcontractor matrix to compare and analyze submitted bids

· Enter proposed vendor/subcontractors and quotes into bid summary excel forms

· Draft bid/proposal for clients and review with company ownership for final bid preparation and submission

· Maintain an RFP log and manage vendor/subcontractor submissions to ensure timely client proposal submission

· Prepare sample document package for client review

· Coordinate follow up calls/meetings with client and client representatives to review estimate/proposal

· If extensive change orders require a rebidding, work in conjunction with Project Manager to rebid any subcontracts that are material changes

· Prepare and maintain a comprehensive directory and rating system of suppliers, vendors, subcontractors

Qualifications & Requirements

At least 5 years of construction industry and estimating experience

Knowledge of and ability to manage the pre-construction process and drive towards completed project estimates

Ability to concurrently manage the estimating for multiple construction and renovation projects, residential experience a plus

Ability to read construction drawings and architectural plans and specification books and create takeoff documents

Bachelor’s degree or equivalent in Construction Management preferred

Good working knowledge of Microsoft office (Word, Excel, Outlook)

Working knowledge of QuickBooks a plus

Experience working with Project Management Software, direct experience with Buildertrend and Bluebeam a plus

Strong communication skills with the ability to work in a collaborative environment

Be the face of E.J. Jaxtimer Builder Inc., always doing the best to properly represent the company

Benefits:

• 401(k) matching
• Health insurance
• Paid Time Off

Compensation Package:

• Bonus opportunities
• Yearly bonus

Schedule:

• 8 hour shift

Ability to Commute:

• Hyannis, MA 02601 (Required)

Job Type: Full-time

Pay: $85,000.00 - $115,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Health savings account
• Paid time off

Compensation Package:

• Bonus opportunities
• Yearly bonus

Ability to Commute:

• Hyannis, MA 02601 (Required)

Ability to Relocate:

• Hyannis, MA 02601: Relocate before starting work (Required)

Work Location: In person

Salary : $85,000 - $115,000